Billing Clerk

Vaco Recruiter Services; Dunnville (KY); On-site; USD 32,000 - 52,000; Full time

Job summary

Vaco Recruiter Services in Kentucky seeks an experienced Billing Clerk on a contract-to-hire basis to join a growing team. The role requires accurate invoicing, collections support, and collaboration with accounting, sales, and customer service.

The ideal candidate has strong attention to detail, proficiency with Excel, and experience with billing software. Some travel is required.

Qualifications

• Billing, accounts receivable, or administrative support experience preferred.
• Strong numerical and data entry skills.
• Proficient with Microsoft Excel and Office applications.

Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Verify billing information, pricing, and supporting docs.
• Process credit memos, adjustments, and refunds as needed.

Skills

Microsoft Office

Excel

Attention to detail

Customer service

Communication skills

Education

High school diploma

Associate degree in Accounting/Business

Tools

Billing software

Accounting software

Job description

We are currently seeking an experienced billing specialist to join a growing team on a contract-to-hire basis. A small amount of travel will be required for this position.

Job Title: Billing Clerk

Position Summary

The Billing Clerk is responsible for preparing, reviewing, and processing invoices while ensuring accurate billing records and timely payment collection. This position requires strong attention to detail, organizational skills, and the ability to communicate effectively with customers, vendors, and internal departments.

Key Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Verify billing information, pricing, and supporting documentation.
• Process credit memos, adjustments, and refunds as needed.
• Maintain accurate billing records and customer accounts.
• Respond to customer inquiries regarding invoices, payments, and account balances.
• Monitor outstanding invoices and assist with collections when necessary.
• Reconcile billing discrepancies and resolve issues promptly.
• Process payments and apply them to customer accounts.
• Collaborate with accounting, sales, and customer service teams to ensure accurate billing.
• Generate billing reports and maintain filing systems.
• Ensure compliance with company policies and accounting procedures.
• Perform other administrative and accounting duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Business, or related field preferred.
• Previous experience in billing, accounts receivable, accounting, or administrative support preferred.
• Proficiency with Microsoft Office, especially Excel.
• Experience with accounting or billing software is preferred.
• Strong mathematical and data entry skills.
• Excellent attention to detail and accuracy.
• Strong organizational, communication, and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.