Billing & AR Specialist — On-Site with Great Benefits

Rentals To Go LLC; City of Norwich (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement savings plan with company 1

Paid time off and holidays

Professional development and training

Job summary

Rentals To Go LLC in Norwich, NY, seeks a Billing and Accounts Receivable Specialist to manage customer invoicing, ensure timely collections, respond to inquiries, and maintain accurate financial records. This role supports a fast-growing portable sanitation business.

The ideal candidate will process payments, reconcile accounts, generate AR and cash reports, and collaborate with sales and operations to resolve billing issues. Based at HQ, not remote, with a competitive benefits package.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in accounting or related field preferred.
• Minimum of 2-3 years of experience in billing and accounts receivable, preferably in the portable sanitation industry.
• Strong knowledge of accounting principles and practices.
• Proficiency in Microsoft Office Suite, especially Excel, and accounting software (e.g., QuickBooks).
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and manage time efficiently.
• Attention to detail and high level of accuracy.
• Strong problem-solving and analytical skills.

Responsibilities

• Generate and send out customer invoices accurately and in a timely manner.
• Monitor accounts to ensure payments are received within the established terms.
• Reconcile accounts and resolve discrepancies with customers/banks.
• Follow up on outstanding accounts and coordinate with customers to secure payment.
• Process credit card payments, checks, and other forms of payments.
• Prepare and maintain monthly, quarterly, and annual financial reports related to accounts receivable.
• Collaborate with the sales and operations teams to address billing and invoicing inquiries.
• Maintain accurate and up-to-date customer records in the accounting system.
• Assist with month-end closing activities and account reconciliations.
• Generate Accounts Receivable and Cash reports and summarize key trends for management.
• Adhere to company policies and procedures related to billing and accounts receivable.
• Develop mastery of the Accounts Receivable systems and resolve issues with customers.
• Respond to high volume inquiries by phone and email.
• Develop and maintain partnerships with RTG customers.
• Maintain knowledge of RTG products and services as SME.
• Produce quotes and work orders through company systems.
• Other duties as assigned.

Skills

Accounts receivable

Billing

Customer service

Attention to detail

Multitasking

Education

Associate or Bachelor's degree in accounting

Tools

QuickBooks

Microsoft Excel

Job description

Rentals To Go LLC in Norwich, NY, seeks a Billing and Accounts Receivable Specialist to manage customer invoicing, ensure timely collections, respond to inquiries, and maintain accurate financial records. This role supports a fast-growing portable sanitation business.

The ideal candidate will process payments, reconcile accounts, generate AR and cash reports, and collaborate with sales and operations to resolve billing issues. Based at HQ, not remote, with a competitive benefits package.