Billing & AP/AR Specialist (In-Office)

Dtaylorac; Clearwater (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

Dtaylorac in Clearwater, FL is seeking an Accounts Payable/Receivable Specialist to support the Accounting and Operations Manager. You will manage billing, cash receipts, deposits, and month-end close tasks, with responsibilities across AP and AR including vendor invoicing in QuickBooks and client invoicing.

The role requires organization, reliability, and the ability to work independently or with a team. Strong problem solving and multitasking skills are essential in a fast-paced office setting.

Qualifications

• Ability to communicate accurately and clearly both orally and in writing.
• Customer service oriented.
• Knowledge of accounts receivable, inventory and purchase order entries.
• Knowledge of general bookkeeping procedures.
• Proficient in relevant computer software and office equipment. Knowledge of computers, experience in Microsoft Office, office management systems and procedures.
• Excellent problem solving and people skills required. Ability to multi-task and prioritize work.
• 1-3 years accounts receivable and general accounting experience.

Responsibilities

• 3-way match purchase orders to vendor invoices.
• Verify accuracy of the purchase orders, receive and post vendor invoice into QuickBooks.
• Obtain and reconcile monthly vendor statements to ensure that all bills are entered for month-end close.
• Maintain organized files for accounts payable and expenses.
• Assist with requesting partial and final release of liens, when required for projects.
• Post and reconcile credit card transactions. Ensure organized files credit card purchases, payments and statements.
• Daily process all electronic invoicing for monthly billing cycle to ensure that customer invoicing is timely.
• Receive and post all customer payments daily; post bank deposits. Present any variances to Financial Manager for guidance.
• Maintain organized accounts receivable files.
• Assist customer's with billing inquires.
• Provide backup in answering telephones, as required.
• Occasionally, assist with special projects.
• Perform other responsibilities, as deemed necessary by management.

Skills

Oral and written communication

Customer service oriented

Accounts receivable knowledge

General bookkeeping

MS Office proficiency

Problem solving and multitasking

1-3 years AR and accounting experience

Tools

QuickBooks Desktop

Job description

Dtaylorac in Clearwater, FL is seeking an Accounts Payable/Receivable Specialist to support the Accounting and Operations Manager. You will manage billing, cash receipts, deposits, and month-end close tasks, with responsibilities across AP and AR including vendor invoicing in QuickBooks and client invoicing.

The role requires organization, reliability, and the ability to work independently or with a team. Strong problem solving and multitasking skills are essential in a fast-paced office setting.