Billing and Quality Control Specialist

Stream Companies; West Chester (Chester County); On-site; USD 55,000 - 75,000; Full time

Job summary

Stream Companies is seeking a Billing and Quality Control Specialist in West Chester, PA to manage OEM billing operations and data accuracy. The role focuses on timely data entry, invoice creation, and alignment with regulatory requirements within a fast-paced agency environment.

The position requires 5+ years in accounting or billing, strong Excel and data-analysis skills, and experience with ERP and CRM tools.

Qualifications

• 5+ years of experience in accounting, billing, collections, or finance-related field.

Responsibilities

• Work with Client Services and Budget Management to ensure accurate data in our systems, pulling and formatting the OEM data files and creating invoices to coincide with the data files.
• Work closely with the OEM Operations team to stay abreast of current regulations and procedures to update and maintain current and accurate data files.
• Compile and maintain monthly OEM enrollment documents to safeguard against billing and invoicing errors.
• Reconciling monthly records and performing continuous account analysis to ensure quality assurance.
• Working with the Billing & Collections Manager to coordinate revenue and accrual accounts.
• Attending meetings within and outside the organization to discuss and train on OEM accounts and partnerships.
• Examine accounting records, including financial statements and other financial reports to assess accuracy, completeness and conformance to standards defined within the department.
• Assist as needed with invoicing operations to incorporate process improvement.
• Assist as needed with month-end and year-end financial and operating reports.
• Develop and implement proper record keeping of financial records, making use of current technology.
• Will report directly to the Billing & Collections Manager

Skills

Data entry

Accounting

Excel

Pivot tables

Power Query

Data analysis

Attention to detail

Tools

Oracle NetSuite

Salesforce

Microsoft Office

Job description

Billing and Quality Control Specialist

Stream Companies West Chester, Pennsylvania, United States

About this position

About Stream Companies

Stream Companies is a full-service, fully integrated advertising agency built for brands that want to move forward. Founded in 1997 and headquartered in Malvern, Pennsylvania, we partner with clients to launch, position, and manage brands through both full-service relationships and project-based work.

We operate with an entrepreneurial mindset—collaborative, curious, and always pushing what’s next. By combining strategic planning, creative development, media planning and buying, digital, interactive, television, production, and co-op management with cutting-edge technology, we deliver integrated solutions designed for today’s marketing challenges.

The Billing and Quality Control Specialist is responsible for managing day-to-day operations in the Original Equipment Manufacturer (OEM) billing and quality control department, and keeping track of monthly OEM requirements for billing, journal entries and payables. This role is tasked with managing and providing accurate, timely data entry records for the organization.

• Working with the Client Services and Budget Management teams to ensure accurate data in our systems, pulling and formatting the OEM data files and creating invoices to coincide with the data files.
• Working closely with the OEM Operations team to stay abreast of current regulations and procedures to update and maintain current and accurate data files.
• Compile and maintain monthly OEM enrollment documents to safeguard against billing and invoicing errors.
• Reconciling monthly records and performing continuous account analysis to ensure quality assurance.
• Working with the Billing & Collections Manager to coordinate revenue and accrual accounts.
• Attending meetings within and outside the organization to discuss and train on OEM accounts and partnerships.
• Examine accounting records, including financial statements and other financial reports to assess accuracy, completeness and conformance to standards defined within the department.
• Assist as needed with invoicing operations to incorporate process improvement.
• Assist as needed with month-end and year-end financial and operating reports.
• Develop and implement proper record keeping of financial records, making use of current technology.
• Will report directly to the Billing & Collections Manager

Qualifications

• 5+ years of experience in accounting, billing, collections, or finance-related field.

Skills & Experience

• Previous experience with data entry and accounting.
• Excellent organizational, written and verbal communication skills; ability to prioritize and manage multiple projects and meet monthly deadlines.
• Excellent skills with data analysis, problem solving and excel. Excell skills include writing formulas, creating and using pivot tables, the ability to create and manage power queries is a plus.
• Monitoring monthly reconciliation reports, attention to detail, thoroughness, organization, analyzing information.
• Experience with Microsoft Office Suite and Microsoft Excel is required.
• Experience in the automotive advertising industry is a plus, preferably OEM industry knowledge.
• Experience with Oracle NetSuite software and Salesforce is a plus.