Billing and Quality Control Specialist

Stream-Global-Service; West Chester (Chester County); On-site; USD 60,000 - 90,000; Full time

Job summary

Stream Companies is seeking a Billing and Quality Control Specialist to lead day-to-day OEM billing operations, ensure accurate data entry, and maintain monthly records. The role collaborates with Client Services, Budget Management, OEM Operations, and Billing & Collections to keep data clean and invoices aligned with data files.

The ideal candidate has 5+ years in accounting or finance, strong Excel and data-analysis skills, and experience with ERP systems like NetSuite or Salesforce.

Qualifications

• 5+ years of accounting, billing, collections, or finance-related experience.
• Strong data entry and accounting background with monthly deadlines.
• Proficient in Excel including formulas, pivot tables, and Power Queries.
• Experience with MS Office and ERP/systems like NetSuite or Salesforce is preferred.

Responsibilities

• Manage OEM billing data and generate invoices aligned with data files.
• Collaborate with Client Services, Budget Management, and OEM Operations to ensure accurate data.
• Maintain monthly OEM enrollment documents to prevent invoicing errors.
• Reconcile monthly records and perform account analysis for QA.
• Coordinate revenue and accrual accounts with Billing & Collections Manager.
• Attend meetings to discuss OEM accounts and partnerships.
• Review accounting records and financial reports for accuracy and standards.
• Assist with invoicing operations and month-end/year-end reports.
• Develop proper financial record keeping using current technology.
• Report to Billing & Collections Manager.

Skills

Data entry

Accounting

Organizational skills

Communication skills

Data analysis

Excel formulas

Pivot tables

Power queries

MS Office

Attention to detail

Tools

Oracle NetSuite

Salesforce

Microsoft Excel

Job description

Stream Companies is a full-service, fully integrated advertising agency built for brands that want to move forward. Founded in 1997 and headquartered in Malvern, Pennsylvania, we partner with clients to launch, position, and manage brands through both full-service relationships and project-based work.

We operate with an entrepreneurial mindset—collaborative, curious, and always pushing what’s next. By combining strategic planning, creative development, media planning and buying, digital, interactive, television, production, and co-op management with cutting-edge technology, we deliver integrated solutions designed for today’s marketing challenges.

The Billing and Quality Control Specialist is responsible for managing day-to-day operations in the Original Equipment Manufacturer (OEM) billing and quality control department, and keeping track of monthly OEM requirements for billing, journal entries and payables. This role is tasked with managing and providing accurate, timely data entry records for the organization.

• Working with the Client Services and Budget Management teams to ensure accurate data in our systems, pulling and formatting the OEM data files and creating invoices to coincide with the data files.
• Working closely with the OEM Operations team to stay abreast of current regulations and procedures to update and maintain current and accurate data files.
• Compile and maintain monthly OEM enrollment documents to safeguard against billing and invoicing errors.
• Reconciling monthly records and performing continuous account analysis to ensure quality assurance.
• Working with the Billing & Collections Manager to coordinate revenue and accrual accounts.
• Attending meetings within and outside the organization to discuss and train on OEM accounts and partnerships.
• Examine accounting records, including financial statements and other financial reports to assess accuracy, completeness and conformance to standards defined within the department.
• Assist as needed with invoicing operations to incorporate process improvement.
• Assist as needed with month-end and year-end financial and operating reports.
• Develop and implement proper record keeping of financial records, making use of current technology.
• Will report directly to the Billing & Collections Manager

Qualifications

• 5+ years of experience in accounting, billing, collections, or finance-related field.

Skills & Experience

• Previous experience with data entry and accounting.
• Excellent organizational, written and verbal communication skills; ability to prioritize and manage multiple projects and meet monthly deadlines.
• Excellent skills with data analysis, problem solving and excel. Excell skills include writing formulas, creating and using pivot tables, the ability to create and manage power queries is a plus.
• Monitoring monthly reconciliation reports, attention to detail, thoroughness, organization, analyzing information.
• Experience with Microsoft Office Suite and Microsoft Excel is required.
• Experience in the automotive advertising industry is a plus, preferably OEM industry knowledge.
• Experience with Oracle NetSuite software and Salesforce is a plus.