Billing Analyst & Invoicing Data Specialist

ADP; Kalamazoo (MI); On-site; USD 55,000 - 60,000; Full time

Job summary

ADP is seeking a Billing Analyst & Specialist who will transform operational data into accurate invoices for maintenance, repair and field services. This role collaborates with operations, field teams, accounting and customers to ensure timely and complete billing.

The ideal candidate is highly analytical, detail-oriented, and proficient with Excel/Sheets to reconcile large datasets, generate reports, and support month-end close.

Qualifications

• 2+ years of experience in billing, accounts receivable, accounting operations, financial analysis, or a related field.
• Experience with property management, maintenance billing, or field services is preferred.
• Strong analytical and problem-solving skills.
• Advanced proficiency with Microsoft Excel or Google Sheets, including sorting/filtering, pivot tables, lookups, formulas, and data reconciliation.
• Strong attention to detail and ability to identify discrepancies in large amounts of data.

Responsibilities

• Review completed work orders and service tickets to determine billable services and charges.
• Extract billing-related information from job management, work-order, and field-service software.
• Convert operational data into accurate customer invoices and billing transactions.
• Ensure labor, materials, equipment, subcontractor costs, trip charges, service fees, markups, and other charges are captured and applied.
• Prepare recurring, transactional, time-and-materials, and other invoices as applicable.
• Verify invoices have supporting documentation and work descriptions.
• Identify missing or inconsistent information before invoices are released.
• Process billing adjustments, credits, rebills, and corrections as needed.
• Monitor billing timelines and ensure invoices are generated and submitted on time.
• Collect and reconcile data from job management, accounting systems, and other sources.
• Analyze completed jobs to reconcile work performed vs. billed and develop reports for unbilled work and discrepancies.
• Maintain organized billing records for audit and reference purposes.

Skills

Analytical skills

Problem solving

Attention to detail

Communication

Organizational skills

Time management

Independent worker

Tools

Microsoft Excel

Google Sheets

Power BI

Job description

ADP is seeking a Billing Analyst & Specialist who will transform operational data into accurate invoices for maintenance, repair and field services. This role collaborates with operations, field teams, accounting and customers to ensure timely and complete billing.

The ideal candidate is highly analytical, detail-oriented, and proficient with Excel/Sheets to reconcile large datasets, generate reports, and support month-end close.