Billing & Administrative Coordinator

Atlantic Group; Newark (NJ); On-site; USD 28,000 - 34,000; Part time

Job summary

Atlantic Group is seeking a Billing & Administrative Coordinator in Newark, NJ to support billing, invoicing, and order processing. This in-office role requires attention to detail and strong data entry skills.

The successful candidate will maintain financial records, reconcile payments, and coordinate with customers and logistics partners. QuickBooks proficiency and Excel skills are essential; prior experience in a similar role is preferred.

Qualifications

• 1+ years in billing, invoicing, order processing or administrative roles.
• Experience with invoicing accuracy and customer documentation.
• Familiarity with QuickBooks and Excel preferred.

Responsibilities

• Prepare and issue customer invoices, verify pricing and orders.
• Maintain payment records and reconcile transactions.
• Process orders and shipping documentation throughout the order lifecycle.
• Coordinate with customers, suppliers, and logistics partners.
• Provide day-to-day administrative support and recordkeeping.

Skills

Billing & Invoicing

Order Processing

Administrative Tasks

Attention to Detail

Communication

Data Entry

Education

High School Diploma

Accounting/Administrative Coursework

Tools

QuickBooks

Microsoft Excel

Job description

Job Overview – Billing & Administrative Coordinator

Compensation: $20–$25/hour (Dependent on Experience)Location: Newark, NJSchedule: Part-Time, 20–25 hours per week (In-Office)

Atlantic Group is hiring a Billing & Administrative Coordinator in Newark, NJ for our client, supporting billing, invoicing, order processing, payment reconciliation, and general administrative operations. This role will maintain accurate financial and customer records, process documentation, coordinate routine account and order activity, and provide day-to-day office support. The ideal candidate has previous billing, invoicing, order processing, or administrative experience with QuickBooks proficiency, strong data entry skills, and excellent attention to detail.

Responsibilities as the Billing & Administrative Coordinator:

• Billing & Invoicing: Prepare and issue customer invoices while verifying orders, pricing, inventory information, and supporting documentation for accuracy.
• Payment Reconciliation: Maintain payment records, reconcile transactions, and research and resolve billing discrepancies as needed.
• Order Processing: Maintain accurate records of customer orders, invoices, purchase orders, and shipping confirmations throughout the order lifecycle.
• Shipping Documentation: Prepare and process electronic shipping documentation, including advance shipping notices, while verifying quantities, product information, and shipment details.
• Customer Coordination: Communicate with customers, suppliers, and logistics partners regarding invoices, order status, shipments, and documentation requests.
• Administrative Support: Assist with data entry, correspondence, document preparation, recordkeeping, and audit or compliance documentation.

Qualifications for the Billing & Administrative Coordinator:

• Education: High school diploma or equivalent is required, with additional accounting, business, or administrative education preferred.
• Experience: 1+ years of billing, invoicing, order processing, administrative, or related experience is preferred.
• Industry Knowledge: Familiarity with billing, invoicing, payment processing, account reconciliation, and general administrative procedures is preferred.
• Technical Skills: QuickBooks proficiency is required, with Microsoft Excel, data entry, and accounting or invoicing software experience preferred.
• Skills & Attributes: Strong attention to detail, numerical accuracy, organization, communication, multitasking, and ability to manage competing priorities are required.