Billing Coordinator

Whitman Advisory Job Community; Hackensack (NJ); On-site; USD 52,000 - 75,000; Full time

Job summary

Whitman Advisory is assisting in the hiring of a Billing Coordinator for our client in New Jersey. The role focuses on accurate and timely invoicing and exceptional client service within a fast-paced environment.

The position requires at least 3 years of billing experience in a law firm or professional services setting, with proficiency in Elite 3E or Aderant and strong Excel skills. On-site work in NJ is expected, with occasional overtime as needed.

Qualifications

• Minimum of 3 years of billing experience within a law firm or professional services environment.
• Experience with legal billing systems such as Elite 3E or Aderant.
• Strong proficiency in Microsoft Excel and other Office applications.
• Excellent organizational skills, with the ability to prioritize deadlines.
• High attention to detail and accuracy in invoicing.
• Ability to work in a fast-paced, deadline-driven environment and adapt to changing priorities.
• Demonstrated initiative, problem-solving abilities, and ability to work independently.

Responsibilities

• Prepare, review, and finalize client invoices according to firm policies.
• Process and manage electronic billing submissions across e-billing platforms.
• Verify accuracy of billable time, expenses, and supporting documentation before dispatch.
• Collaborate with attorneys and support staff to resolve billing issues.
• Respond to client inquiries about invoices and payment status.
• Process billing adjustments and write-offs per policy.
• Handle complex billing arrangements, including split-party billing and discounts.
• Maintain high monthly billing volume while meeting deadlines.
• Develop and maintain customized billing formats and templates.
• Assist with financial reporting and recurring billing reports.

Skills

Billing software

Excel proficiency

Attention to detail

Time management

Communication skills

Independent work

Tools

Elite 3E

Aderant

Microsoft Office

Job description

Whitman Advisory, on behalf of our client, is assisting in the hiring of a Billing coordinator.

Billing coordinator

Employment Type

Full-Time | On-site

Location

We are seeking an experienced Billing Coordinator to join our New Jersey office. This role is responsible for supporting the firm's billing operations by ensuring accurate and timely invoicing while maintaining exceptional service to both internal and external clients.

Key Responsibilities:

• Prepare, review, and finalize client invoices in accordance with firm policies and client-specific billing requirements.
• Process and manage electronic billing submissions through various e-billing platforms.
• Verify the accuracy of billable time, expenses, and supporting documentation prior to invoice distribution.
• Partner with attorneys, legal support staff, and other departments to resolve billing issues and discrepancies.
• Respond to client inquiries related to invoices, account balances, and payment status.
• Process billing adjustments and write-offs in accordance with established policies.
• Handle complex billing arrangements, including split-party billing, multiple discount structures, and electronic invoice preparation.
• Manage a high volume of monthly billing activity while meeting established deadlines.
• Develop and maintain customized billing formats and templates as needed.
• Prepare recurring billing reports and assist with financial reporting for management.

Qualifications:

• Minimum of 3 years of billing experience within a law firm or professional services environment.
• Experience with legal billing systems such as Elite 3E, Aderant, or comparable accounting software.
• Strong proficiency in Microsoft Office applications, particularly Excel.
• Exceptional organizational skills with the ability to prioritize competing deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to thrive in a fast-paced, deadline-driven environment while adapting to changing priorities.
• Demonstrated initiative, problem-solving abilities, and the capacity to work independently with minimal supervision.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively across all levels of the organization.
• Flexibility to work additional hours as needed to meet business demands.