Accounts Receivable Coordinator - Collections & Vendor Billing (QuickBooks req.)

#twiceasnice Recruiting; Town of Hempstead (NY); Vor Ort; USD 35.817 - 41.328; Vollzeit

Zusammenfassung

#twiceasnice Recruiting is seeking an Accounts Receivable & Collections Assistant near Cedarhurst, NY. The ideal candidate will support accounts receivable, billing, and payment posting using QuickBooks. Key responsibilities include following up on overdue payments and maintaining accurate records. Experience in collections and strong communication skills are essential.

This full-time role offers competitive pay at $26 - $30 per hour and a stable work environment with opportunities for career growth.

Qualifikationen

• 2+ years of accounts receivable and collections experience required.
• Experience with basic billing adjustments or discrepancies required.
• QuickBooks (any version) experience required.
• Working knowledge of Excel required.

Aufgaben

• Follow up with customers regarding upcoming, overdue, and past-due payments.
• Prepare and send customer invoices and monthly statements.
• Record customer payments in QuickBooks.
• Process sales orders and customer invoices accurately.
• Research and resolve billing discrepancies.
• Maintain accurate AR records and documentation.

Kenntnisse

Accounts receivable management

Collections experience

QuickBooks proficiency

Excel proficiency

Attention to detail

Jobbeschreibung

Accounts Receivable & Collections Assistant (QuickBooks req.)

Location: Near Cedarhurst, NY

Salary: $26 - $30 / hour + Eligible for Overtime

Job Type: Full-Time | 100% On-Site

Typical Hours: Mon–Thu, 9:00 AM–6:00 PM ET; Fri, 9:00 AM–5:00 PM ET

Start Date: ASAP

Sponsorship is not available

Accounts Receivable & Collections Assistant (QuickBooks req.) Description

Our client in the consumer goods industry is seeking an Accounts Receivable & Collections Assistant (QuickBooks req.) to add to their team near Cedarhurst, NY. In this role, you will support accounts receivable, collections, billing, payment posting, and light accounts payable work while keeping records accurate and organized in QuickBooks. To be considered, you must have experience with payment collections, reconciling accounts and invoices, and proficiency with QuickBooks; comfort calling customers about upcoming and past-due payments is a must. If you’re detail oriented, comfortable working with numbers, and confident communicating with B2B customers and vendors, this role offers stability, hands on experience, and room to build your accounting career in a fast-paced environment.

Accounts Receivable & Collections Assistant (QuickBooks req.) Responsibilities

• Follow up with customers regarding upcoming, overdue, and past-due payments
• Prepare and send customer invoices, monthly statements, and billing documents
• Record customer payments by check, credit card, ACH, and wire in QuickBooks
• Process sales orders, customer invoices, and payment transactions accurately
• Research and resolve billing, delivery, product, payment, and account discrepancies
• Enter invoices into customer portals as needed
• Maintain accurate and organized AR records, files, and documentation
• Support basic AP functions, including entering bills and matching invoices to purchase orders
• Assist with vendor payments, check preparation, and basic check runs
• Communicate professionally with customers and vendors to resolve open issues
• Provide backup support to the Accounting Manager as needed

Accounts Receivable & Collections Assistant (QuickBooks req.) Qualifications

• 2+ years of accounts receivable and collections experience required
• Experience with basic billing adjustments or discrepancies required
• QuickBooks (any version) experience required
• Working knowledge of Excel required
• Strong attention to detail, organization, and follow‑through required
• Professional, calm communication style with customers and vendors required