Billing & Admin Coordinator - Long-Term Care

Silver-Tree-Nursing-; Schertz (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

AD&D

Short-Term Disability

Cancer coverage

Critical Illness

Life Insurance

Tuition Reimbursement

Paid Time Off

401(k) eligible

Exceptional corporate resources

Job summary

Creative Solutions in Healthcare is seeking an Assistant Business Office Manager to support the financial and administrative operations of a long-term care facility in Texas. You will help manage accounts receivable, billing operations, and daily cash handling while ensuring accuracy and compliance.

The role requires strong organizational skills, attention to detail, and excellent communication with residents, families, staff, and external stakeholders.

Qualifications

• Basic understanding of accounts receivable and financial processes.
• Strong organizational and multitasking skills.
• Proficient in computer usage, including typing and 10-key operations.
• Excellent verbal and written communication skills in English.
• Strong attention to detail and deadline orientation.
• Genuine care for elderly and disabled individuals and resident well-being.
• Ability to comply with Patient Bill of Rights, employee responsibilities, and safety policies.

Responsibilities

• Support Accounts Receivable Management: maintain documentation, send collection letters, follow up on past-due receivables.
• Assist in Billing Operations: compile/process monthly private billing, post and enter cash deposits, verify inquiries and admissions.
• Process Claims: support Medicare, MSP, Managed Care, and Primary Insurance claims with timely submissions and weekly follow-ups.
• Maintain Resident Trust Funds: track and manage resident trust fund accounts per regulations.
• Ensure Accurate Documentation: complete Medicare/HMO claims by the 5th of each month, bill hospice companies, manage daily deposits.
• Communicate Professionally: coordinate with residents, families, staff and external stakeholders for smooth operations.
• Assist in Training and Support: help train team members for the '3 Deep' backup requirement.
• Participate in Interdisciplinary Meetings: review admissions, discharges, payer changes for census accuracy.
• Perform Office Administrative Tasks: manage mail distribution, update census and payer changes in PCC, adhere to collection policies.
• Support Financial Verification for Admissions: assist with financial verification and paperwork for new admissions.

Skills

Accounts receivable understanding

Organizational multitasking

Computer usage (typing, 10-key)

Verbal and written English

Attention to detail

Care for elderly/disabled

Policy compliance

Job description

Creative Solutions in Healthcare is seeking an Assistant Business Office Manager to support the financial and administrative operations of a long-term care facility in Texas. You will help manage accounts receivable, billing operations, and daily cash handling while ensuring accuracy and compliance.

The role requires strong organizational skills, attention to detail, and excellent communication with residents, families, staff, and external stakeholders.