Assistant Business Office Manager – Long-Term Care Finance

Huebner-Creek-Health-; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

AD&D

Short-term disability

Tuition reimbursement

Paid time off

401(k)

Job summary

Creative Solutions in Healthcare is seeking an Assistant Business Office Manager to support financial and administrative operations in a long-term care facility in Texas. You will help manage accounts receivable, assist with billing, and process Medicare and other insurance claims while ensuring compliance and smooth office operations.

Ideal candidates will have strong organizational skills, proficiency with business software, and effective communication with residents and staff.

Qualifications

• Basic understanding of accounts receivable and financial processes.
• Strong organizational and multitasking abilities.
• Proficient computer skills including typing and 10-key operations.
• Excellent verbal and written communication in English.
• Attention to detail and ability to meet deadlines.

Responsibilities

• Support Accounts Receivable management: documentation, collection letters, follow-ups on past-due receivables.
• Assist in Billing operations: compile monthly private billing, post cash deposits, verify information for admissions.
• Process Medicare, MSP, Managed Care, and Primary Insurance claims with timely submissions.
• Maintain resident trust fund accounts per financial regulations.
• Ensure Medicare/HMO claims by the 5th of each month and bill hospice promptly.
• Communicate professionally with residents, families, staff, and external stakeholders.
• Assist in training team members and backup coverage for office functions.
• Participate in interdisciplinary meetings to review admissions, discharges, and payer changes.
• Perform office admin tasks: mail distribution, update census and payer changes in PCC.
• Support financial verification for admissions and required paperwork.

Skills

Accounts receivable

Billing operations

Multitasking

Computer usage

10-key entry

Verbal & written English

Attention to detail

Care for elderly/deserving residents

Tools

PCC system

Billing software

Job description

Creative Solutions in Healthcare is seeking an Assistant Business Office Manager to support financial and administrative operations in a long-term care facility in Texas. You will help manage accounts receivable, assist with billing, and process Medicare and other insurance claims while ensuring compliance and smooth office operations.

Ideal candidates will have strong organizational skills, proficiency with business software, and effective communication with residents and staff.