Bilingual Workforce Admin & Onboarding Coordinator

Structured Trades; Austin (TX); On-site; USD 28,000 - 32,000; Full time

Job summary

Structured Trades is seeking a Workforce Assistant to support recruiting and operations, ensuring onboarding, accurate payroll, and smooth daily administrative tasks. You will bridge field employees, recruiters, and clients, helping keep processes organized and compliant.

The role requires bilingual Spanish and English communication, strong organizational skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Previous administrative support experience required.
• Bilingual Spanish and English.
• Payroll experience is a plus (not required).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Strong people skills and customer service mindset.
• Ability to multitask in a fast-paced environment.
• Critical thinking and problem-solving ability.
• Self-driven, motivated, and dependable.
• Must be a strong cultural fit and willing to grow with the company.

Responsibilities

• Provide general administrative support to recruiting and operations staff.
• Assist employees with payroll questions and help process payroll-related items.
• Support employee relations by addressing routine employee issues and directing concerns appropriately.
• Manage and update the Applicant Tracking System (ATS).
• Answer and direct incoming phone calls.
• Communicate with clients as needed regarding employee starts, paperwork, and updates.
• Assist with onboarding, including: New hire paperwork, Drug screens, Background checks.
• Maintain organized employee records and compliance documentation.
• Track and follow up on missing onboarding items.
• Help maintain accurate spreadsheets and internal reports.

Skills

Organizational skills

Time management

Communication skills

People skills

Multitasking

Critical thinking

Self-motivation

Tools

Microsoft Word

Excel

Job description

Structured Trades is seeking a Workforce Assistant to support recruiting and operations, ensuring onboarding, accurate payroll, and smooth daily administrative tasks. You will bridge field employees, recruiters, and clients, helping keep processes organized and compliant.

The role requires bilingual Spanish and English communication, strong organizational skills, and the ability to multitask in a fast-paced environment.