Bilingual Workforce Assistant

Structured Trades; Austin (TX); In loco; USD 28.000 - 32.000; Tempo pieno

Descrizione del lavoro

Structured Trades is seeking a Workforce Assistant to support recruiting and operations, ensuring onboarding, accurate payroll, and smooth daily administrative tasks. You will bridge field employees, recruiters, and clients, helping keep processes organized and compliant.

The role requires bilingual Spanish and English communication, strong organizational skills, and the ability to multitask in a fast-paced environment.

Competenze

• Previous administrative support experience required.
• Bilingual Spanish and English.
• Payroll experience is a plus (not required).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Strong people skills and customer service mindset.
• Ability to multitask in a fast-paced environment.
• Critical thinking and problem-solving ability.
• Self-driven, motivated, and dependable.
• Must be a strong cultural fit and willing to grow with the company.

Mansioni

• Provide general administrative support to recruiting and operations staff.
• Assist employees with payroll questions and help process payroll-related items.
• Support employee relations by addressing routine employee issues and directing concerns appropriately.
• Manage and update the Applicant Tracking System (ATS).
• Answer and direct incoming phone calls.
• Communicate with clients as needed regarding employee starts, paperwork, and updates.
• Assist with onboarding, including: New hire paperwork, Drug screens, Background checks.
• Maintain organized employee records and compliance documentation.
• Track and follow up on missing onboarding items.
• Help maintain accurate spreadsheets and internal reports.

Conoscenze

Organizational skills

Time management

Communication skills

People skills

Multitasking

Critical thinking

Self-motivation

Strumenti

Microsoft Word

Excel

Descrizione del lavoro

Location:In-Office | Monday–Friday | 8:00 AM – 5:00 PM, sometimes weekends as needed

Pay:$20–$23 per hour (based on experience)

About Us

Structured Trades is a fast-growing workforce solutions company specializing in skilled trades staffing within the construction industry. We operate in a fast-paced environment and take pride in strong communication, reliability, and supporting both our clients and employees in the field. We are looking for someone organized, motivated, and people-oriented who wants to grow with a company that is expanding quickly.

Position Overview

The Workforce Assistant plays a key support role for our recruiting and operations team. This position helps ensure our employees are properly onboarded, supported, and paid accurately while assisting the office with day-to-day administrative functions. You will be the bridge between field employees, recruiters, and clients, helping keep processes organized and running smoothly.

Responsibilities

• Provide general administrative support to recruiting and operations staff
• Assist employees with payroll questions and help process payroll-related items
• Support employee relations by addressing routine employee issues and directing concerns appropriately
• Manage and update the Applicant Tracking System (ATS)
• Answer and direct incoming phone calls
• Communicate with clients as needed regarding employee starts, paperwork, and updates
• Assist with onboarding, including:
• New hire paperwork
• Drug screens
• Background checks
• Maintain organized employee records and compliance documentation
• Track and follow up on missing onboarding items
• Help maintain accurate spreadsheets and internal reports

Qualifications

• Previous administrative support experience required
• Bilingual- Spanish and English
• Payroll experience is a plus (not required)
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Strong people skills and customer service mindset
• Ability to multitask in a fast-paced environment
• Critical thinking and problem-solving ability
• Proficiency in Microsoft Word and Excel
• Positive attitude and team-oriented mentality
• Self-driven, motivated, and dependable
• Must be a strong cultural fit and willing to grow with the company

What We’re Looking For

This role is ideal for someone who:

• Likes structure and organization
• Is proactive and takes ownership of tasks
• Can handle multiple priorities at once
• Wants long-term growth within a company

We are growing quickly and looking for someone who wants to grow with us — not just fill a seat.