Bilingual School Administrative Secretary

Young World Physical Education; Phoenix (AZ); On-site; USD 25,000 - 33,000; Full time

Job summary

Tolleson Elementary School District seeks an Administrative Secretary to provide skilled secretarial and clerical support to the school administrator. Under supervisor, you will manage office duties, maintain records, answer inquiries, and coordinate meetings and correspondence.

The ideal candidate will have a high school diploma with courses in office practices, several years of office experience, excellent English, and proficiency with standard software; bilingual ability is preferred.

Qualifications

• Equivalent to the completion of the twelfth grade, supplemented by courses in office practices.
• Four years of increasingly responsible office experience, which has included the exercise of independent judgment, preferably including experience in a public school setting or school district office, or any combination of training and experience that could provide the desired knowledge and abilities.
• Correct English usage, spelling, grammar and punctuation.
• Current technology and software applications including word processing, presentation preparation, spreadsheet/database, and Internet access.
• Current office organization, procedures, and practices.
• Business letter writing and basic report preparation.
• Principles and procedures of record keeping.
• Receptionist and telephone techniques.
• Type 50 wpm, write legibly, follow oral and written directions, and work well with a variety of people. Typing and clerical test required.
• Bilingual (English, Spanish) preferred

Responsibilities

• Organizes and expedites the flow of work through a major school office responsible for a large or major program.
• Performs a wide variety of skilled secretarial and clerical work, including typing, proofreading, filing, checking, and recording information. Establishes and maintains record systems and files.
• Communicates with a wide variety of students, staff and community members.
• Arranges and schedules meetings, appointments, and interviews.
• Screens calls and visitors; screens incoming correspondence routed to administrator for priority and background information.
• Types and maintains a heavy volume of complex and confidential reports. Compiles reports, handbooks, and special projects from a variety of sources including grants.
• Independently composes correspondence, answers inquiries, and supplies information on a wide range of technical and program matters for administrators, teachers, staff, and the public.
• Takes and/or transcribes dictation for a wide variety of subjects.
• Coordinates work of other staff members to ensure timely completion of work and that records are complete and accurate.
• Maintains accurate student records including updating student information database.
• Maintains/updates employee attendance
• Monitors teacher attendance and substitute scheduling
• Performs other duties as assigned.

Skills

Typing 65 wpm

Dictation 80 wpm

Bilingual English/Spanish

Word processing

Spreadsheet/database

Receptionist skills

Telephone techniques

English grammar

Education

High school diploma or equivalent

Tools

Word processing software

Presentation software

Spreadsheet/database software

Internet access

Job description

Tolleson Elementary School District seeks an Administrative Secretary to provide skilled secretarial and clerical support to the school administrator. Under supervisor, you will manage office duties, maintain records, answer inquiries, and coordinate meetings and correspondence.

The ideal candidate will have a high school diploma with courses in office practices, several years of office experience, excellent English, and proficiency with standard software; bilingual ability is preferred.