Bilingual Project Assistant – Statewide Equity & Events

Heluna Health; Alhambra, Northern (CA, KY); Hybrid; USD 34,000 - 49,000; Part time

Job summary

Heluna Health is seeking a part-time Project Assistant to support the VALOR initiative across California. This role provides administrative, logistical, and coordination support for statewide convenings, trainings, coalition engagement, and grant deliverables.

The position is 20 hours per week, non-benefited and non-exempt, with hybrid work within California. A bilingual English/Spanish candidate with strong MS Office skills and proven ability to manage multiple tasks is preferred.

Qualifications

• Bilingual in English and Spanish (written and verbal), required
• Minimum 3-5 years of experience in administrative, program support, or coordination roles.
• Experience supporting community-based programs, trainings, or events.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Advanced skills in MS Office (Word, Excel, PowerPoint) and virtual meeting platforms.
• Experience with CANVA, Survey Monkey, Adobe products, Salesforce desired

Responsibilities

• Provide day-to-day administrative support for program operations.
• Assist with scheduling, coordination, and documentation for meetings, trainings, and convenings.
• Maintain organized records of program activities and materials.
• Support tracking of deliverables, timelines, and reporting requirements.
• Prepare reimbursement and travel approval forms for program directors
• Provide support with telephone or email inquiries and meeting coordination for executive team members
• Assist with planning and logistics for statewide convenings and virtual events
• Coordinate event operations, registration, space planning, catering, and attendance reporting
• Assist with materials, translation needs, and accessibility accommodations
• Maintain contact lists and assist with follow-up communications

Skills

Bilingual English/Spanish

MS Office 365

PowerPoint

Excel

Virtual meeting platforms

Education

3–5 years admin/coordination experience

Tools

CANVA

Survey Monkey

Adobe products

Salesforce

Job description

Heluna Health is seeking a part-time Project Assistant to support the VALOR initiative across California. This role provides administrative, logistical, and coordination support for statewide convenings, trainings, coalition engagement, and grant deliverables.

The position is 20 hours per week, non-benefited and non-exempt, with hybrid work within California. A bilingual English/Spanish candidate with strong MS Office skills and proven ability to manage multiple tasks is preferred.