Bilingual Operations & Administrative Assistant

WelbeHealth, LLC.; San Jose (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

WelbeHealth, LLC is seeking an Operations Assistant to join our Day Center Leadership team. You will handle administrative duties, greet participants, manage calendars, and support on-site, in-home, or telehealth participant services while coordinating with multiple departments.

The role emphasizes timely task completion, effective communication, and a willingness to assist with events, meetings, and customer service initiatives—fostering a collaborative, efficient work environment.

Qualifications

• Must be 18 years old.
• Minimum of two years of experience as an Administrative Assistant.
• Bilingual English/Spanish strongly preferred.
• Must be able to work onsite Monday-Friday from 8:00 AM-4:30 PM.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, Excel, PPT).
• Must obtain CPR and First Aid certification within 180 days of hire or maintain certification thereafter.

Responsibilities

• Greet and check in participants, manage calendars and scheduling.
• Coordinate meetings and assist with scheduling needs for participants and staff.
• Support projects and communications, including deliverable tracking and timelines.
• Act as liaison between departments and teammates to ensure progress.
• Assist with customer service and service recovery for participants and partners.
• Manage front desk activities, sign-in/out, badges and entry screenings.

Skills

Administrative experience

Bilingual English/Spanish

Office software proficiency

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

WelbeHealth, LLC is seeking an Operations Assistant to join our Day Center Leadership team. You will handle administrative duties, greet participants, manage calendars, and support on-site, in-home, or telehealth participant services while coordinating with multiple departments.

The role emphasizes timely task completion, effective communication, and a willingness to assist with events, meetings, and customer service initiatives—fostering a collaborative, efficient work environment.