Bilingual Operations Admin Specialist (English/Spanish)

E3applicants; Austin, Northern (TX, KY); Hybrid; USD 30,000 - 33,000; Full time

Job summary

SAFE Alliance seeks a Bilingual Operations Administrative Assistant for the Community & Housing Services program in the Operations & Facilities department. The Administrative Assistant provides general office support and ensures smooth operation by managing schedules, coordinating meetings, and facilitating communication within the department and with external partners.

The role requires bilingual English/Spanish proficiency, strong organizational skills, and experience in a nonprofit setting.

Qualifications

• Two years of front desk or multi-line telephone experience or two years of experience working with survivors.
• Experience supporting leadership in a mission-driven or nonprofit organization (preferred).
• Associate degree required. Equivalent relevant work experience (at least 2 years) may be substituted for formal education.
• Proficiency in Microsoft Office Suite, Zoom, and cloud-based tools (e.g., SharePoint, DocuSign, TEAMS).

Responsibilities

• Provide comprehensive calendar and scheduling support to the head of the department, managing competing priorities and time-sensitive requests.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Manage expense reports, office supplies, travel arrangements, and logistical coordination for meetings and events.
• Serve as the preliminary point of contact for the department leadership, ensuring timely and appropriate communication with internal and external stakeholders.

Skills

Bilingual English/Spanish

Front desk experience

Communication skills

Discretion and confidentiality

Education

Associate degree

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Zoom

SharePoint

DocuSign

TEAMS

Job description

SAFE Alliance seeks a Bilingual Operations Administrative Assistant for the Community & Housing Services program in the Operations & Facilities department. The Administrative Assistant provides general office support and ensures smooth operation by managing schedules, coordinating meetings, and facilitating communication within the department and with external partners.

The role requires bilingual English/Spanish proficiency, strong organizational skills, and experience in a nonprofit setting.