Office Manager - Coordinador(a) Administrativo(a) Bilingüe (EN - SP)

Intuit, Inc.; Plano (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Intuit, Inc. is seeking an Office Manager to oversee daily office operations and support a growing team. The role requires bilingual English/Spanish and strong organizational and communication skills.

You will coordinate recruitment, onboarding, payroll support, and bookkeeping tasks using QuickBooks, while maintaining records and facilitating efficient administrative processes. A proactive, detail-oriented mindset will drive process improvements and timely execution.

Qualifications

• Bilingual in English and Spanish (required).
• Proficient in Excel, Word, Outlook and Teams.
• Experience with QuickBooks and online admin platforms.
• Understanding of recruiting, onboarding, payroll, and bookkeeping.
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask, work independently, and handle confidential information.

Responsibilities

• Oversee daily office operations and administrative activities.
• Coordinate recruitment, hiring, and onboarding of employees and subcontractors.
• Maintain employee records, contractor documentation, and administrative files.
• Review timesheets, track job orders, and assist with payroll preparation.
• Support invoicing, payment tracking, and basic bookkeeping using QuickBooks.
• Communicate with clients, vendors, employees, and subcontractors.
• Organize schedules, meetings, and internal administrative processes.
• Assist management with reports, operational procedures, and workflow improvements.
• Ensure administrative tasks are completed accurately and on time.

Skills

Bilingual English/Spanish

Organizational skills

Communication skills

Tools

Microsoft Office

QuickBooks

Job description

The Company is looking for a bilingual, organized, and proactive Office Manager to oversee daily office operations and support our growing team.

Key Responsibilities:

• Oversee daily office operations and administrative activities.

• Coordinate recruitment, hiring, and onboarding of employees and subcontractors.

• Maintain employee records, contractor documentation, and administrative files.

• Review timesheets, track job orders, and assist with payroll preparation.

• Support invoicing, payment tracking, and basic bookkeeping using QuickBooks.

• Communicate with clients, vendors, employees, and subcontractors.

• Organize schedules, meetings, and internal administrative processes.

• Assist management with reports, operational procedures, and workflow improvements.

• Ensure administrative tasks are completed accurately and on time.

Requirements:

• Fluent in English and Spanish (required).

• Proficiency in Microsoft Office (Excel, Word, Outlook, and Teams).

• Experience with QuickBooks and online administrative platforms.

• Basic understanding of recruiting, onboarding, payroll, and bookkeeping.

• Strong organizational, communication, and problem-solving skills.

• Ability to multitask, work independently, and handle confidential information.