Bilingual Office Manager: Operations & HR Support

ADP, Inc.; Rocky Mount (VA); On-site; USD 52,000 - 70,000; Full time

Job summary

Procon is seeking an Office Manager to run our US office efficiently and support operational objectives. The role emphasizes integrity, versatility, and professionalism with occasional travel.

Responsibilities include opening/closing the office, coordinating maintenance, HR onboarding, applicant support, and ensuring compliance with safety, privacy, and corporate policies while communicating effectively in English and Spanish.

Qualifications

• Proven working experience in office management or administration.
• Ability to prioritize tasks and manage time efficiently.
• Excellent communication and interpersonal abilities.
• Notary certification (or willingness to obtain).
• OSHA 10 and First Aid/CPR certification required.

Responsibilities

• Open and close the office at designated times (7:30 am – 4:30 pm).
• Coordinate office maintenance and upkeep through cleaning schedules, stocking supplies, and communicating needs or issues with the appropriate parties.
• Lifting and carrying supplies (5-50 lbs.) for storage required, sitting and standing, climbing stairs, and computer work (typing, reading, etc.).
• Notify attendees and lead employees in daily Stretch & Flex.
• Provide HR Support as required by regional location.
• Assist applicants and communicate with appropriate parties; bi-lingual (Spanish speaking) skills.
• Coordinate and support employee onboarding, including paperwork, pre-employment screening, workplace setup, and device/tool assignment.
• Assist with HR functions and assigned duties, such as employee relations, record-keeping, and support.
• Support Office Meetings and Employee Events through scheduling, set up and clean up as maybe needed.
• Assist Project Teams as needed, including signing pay applications, time review for assigned manpower, and reporting.
• Provide general administrative support as needed, including document preparation and data entry.
• Follow all policies and procedures as set forth in the Employee Handbook and Corporate Safety Program.
• Behave in a manner that aligns with Procon’s Vision, Mission & Values

Skills

Office management

Time management

Communication

Microsoft Office

Confidentiality

Bilingual Spanish

Adaptability

OSHA 10

First Aid/CPR

Notary

Tools

Microsoft Office Suite

Google Workspace

Job description

Procon is seeking an Office Manager to run our US office efficiently and support operational objectives. The role emphasizes integrity, versatility, and professionalism with occasional travel.

Responsibilities include opening/closing the office, coordinating maintenance, HR onboarding, applicant support, and ensuring compliance with safety, privacy, and corporate policies while communicating effectively in English and Spanish.