Bilingual Office & Finance Coordinator

DineAmic Group; Chicago (IL); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

BCBS Medical

BCBS Dental

Vision Insurance

Short-term Disability Insurance

Life and AD&D Insurance

Employee Assistance Program

Paid Time Off

Paid Sick Leave

Commuter Benefits

401K + Match

Food & Beverage Allowance

Job summary

The DineAmic Group seeks an Office Manager to support day-to-day operations across Finance & Accounting, Purchasing and office coordination in a fast-paced hospitality environment.

You will process invoices, reconcile records, oversee cash-handling and vendor documentation; coordinate licenses and permits; and provide HR onboarding backup as needed. Strong English and Spanish communication skills are essential.

Qualifications

• At least two years of professional administrative experience or equivalent.
• Proficiency in spoken and written English and Spanish.
• Experience overseeing cash-handling procedures, including safe counts, deposits, and reconciliation.
• Proficiency in Microsoft Word and Excel.
• Hospitality experience and familiarity with OpenTable preferred.

Responsibilities

• Process invoices and code/submit approved invoices for vendor services.
• Complete daily financial reconciliations and safe audits; prepare deposits.
• Support weekly financial reporting and chargebacks tracking.
• Respond to inquiries via email and phone; route events and guest recovery matters.
• Maintain office organization and security of spaces.
• Provide backup onboarding and HR-related support per HR procedures.
• Coordinate licenses and permits and maintain records.

Skills

Administrative experience

Bilingual English/Spanish

Microsoft Word

Microsoft Excel

OpenTable familiarity

Education

Bachelor’s degree

Tools

POS systems

Vendor documentation systems

Job description

The DineAmic Group seeks an Office Manager to support day-to-day operations across Finance & Accounting, Purchasing and office coordination in a fast-paced hospitality environment.

You will process invoices, reconcile records, oversee cash-handling and vendor documentation; coordinate licenses and permits; and provide HR onboarding backup as needed. Strong English and Spanish communication skills are essential.