Bilingual Office Manager — Finance, Purchasing & HR

DineAmic Hospitality; Chicago (IL); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

BCBS Medical

BCBS Dental

EyeMed Vision

Short-term Disability Insurance

Life and AD&D Insurance

Employee Assistance Program

Paid Time Off

Paid Sick Leave

Commuter Benefits

401K + Match

Monthly Food & Beverage Allowance and

Discount

Job summary

DineAmic Hospitality seeks an Office Manager to support daily operations across Finance & Accounting, Purchasing, and office coordination. You will handle invoices, reconciliations, cash handling, vendor docs, and licenses, with backup HR onboarding support. English and Spanish proficiency is required in a fast-paced hospitality setting.

Ideal candidates have 2+ years of admin experience, strong organization, and attention to detail. Hospitality familiarity and OpenTable knowledge are a plus.

Qualifications

• Two years of professional administrative experience or equivalent.
• Proficiency in spoken and written English and Spanish.
• Experience overseeing cash-handling procedures, including safe counts and deposits.
• Proficiency with Microsoft Word and Excel.
• Hospitality experience and OpenTable familiarity.

Responsibilities

• Process invoices and code/enter approved invoices for vendor services.
• Complete daily financial reconciliations and safe audits; prepare deposits and obtain change as needed.
• Support weekly financial reporting, including delivery platform reconciliations and sales reports.
• Track and respond to chargebacks with documentation and coordination with Finance & Accounting.
• Maintain vendor Certificates of Insurance, W-9s, and other documentation; manage licenses/permits.
• Answer calls, monitor inbox, route inquiries, and support HR onboarding/compliance processes.

Skills

Bilingual English/Spanish

Cash handling procedures

Microsoft Word

Microsoft Excel

Organizational skills

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

DineAmic Hospitality seeks an Office Manager to support daily operations across Finance & Accounting, Purchasing, and office coordination. You will handle invoices, reconciliations, cash handling, vendor docs, and licenses, with backup HR onboarding support. English and Spanish proficiency is required in a fast-paced hospitality setting.

Ideal candidates have 2+ years of admin experience, strong organization, and attention to detail. Hospitality familiarity and OpenTable knowledge are a plus.