Office Manager

Inditex; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Inditex is seeking a highly organized Corporate Office Manager to oversee daily operations of the corporate office in New York, NY. You will manage administrative tasks, coordinate office procedures, and ensure smooth functioning of the office environment, supporting staff and maintaining efficient communication channels.

Responsibilities include supervising receptionist, coordinating events, managing facilities, handling correspondence, and ensuring timely payment of invoices.

Qualifications

• Minimum 2 years in a similar fast-paced office role.
• Degree in business administration, hospitality management, or related field.
• Excellent written and verbal English; Spanish is a plus.

Responsibilities

• Manage and supervise receptionist.
• Oversee daily office operations including equipment, supplies, and facilities.
• Plan and coordinate in-house or off-site events and meetings.
• Maintain office condition and image; supervise services and repairs.
• Assist with office layout planning and moves.
• Coordinate visitors access and shared spaces with building coordinator.
• Handle incoming and outgoing correspondence.
• Ensure invoices for office spending are billed and paid on time.
• Keep updated records of office expenses and costs.
• Coordinate domestic ground transportation reservations.
• Work with travel agency to respond to traveler’s requests.
• Maintain Travel platform Concur and provide user support.

Skills

Office management

Communication

Microsoft Suite

Organizational skills

Data reporting

Education

Business/Hospitality degree

Tools

Concur Travel

Job description

We are seeking a highly organized and detail-oriented Corporate Office Manager to oversee the daily operations of the cooperate office. The ideal candidate will be responsible for managing administrative tasks, coordinating office procedures, and ensuring the smooth functioning of the office environment. Office manager maintaining efficient communication channels, support staff members, and implement office procedures.

Responsibilities:

• Manage and supervise receptionist.
• Oversee day-to day office operations including maintenance of office equipment, supplies and facilities.
• Plan and coordinate in-house or off-site events and meetings.
• Maintain the office condition and image, supervising services and arranging necessary repairs and extra cleaning services.
• Assist with office layout planning and moves.
• Work with building coordinator to coordinate visitors access, use of common spaces, and maintenance.
• Handle incoming and outgoing correspondence.
• Ensure all invoices related to office spending are billed and paid on time.
• Keep updated records and files of office expenses and cost.
• Coordinate domestic ground transportation reservations.
• Work closely with travel agency to respond and resolve traveler’s request.
• Maintain Travel platform (Concur) up to date and provide functional support to users on booking and expense system.

Personal profile

• Prior experience in similar role in a fast-paced environment is essential (min. 2 years)
• Degree in business administration, hospitality management or related field
• Excellent written and verbal communication. English is essential (Spanish is a plus)
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Good knowledge of Microsoft Suite (Outlook, Word, and Excel)
• High level attention and accuracy in record-keeping.
• Analytical skills to interpret data and generate insightful reports.
• Positive attitude and professional demeanor.