Bilingual Office & Facilities Coordinator - Hybrid

CBRE Government and Defense Services; Virginia (MN); Hybrid; USD 55,000 - 60,000; Full time

Job summary

CBRE Government & Defense Services is seeking an Office Admin / Facilities Coordinator to support day-to-day operations across client locations with a focus on CMMS administration, work orders, dispatch, and facilities documentation. Hybrid role requiring onsite presence at least three days weekly.

The ideal candidate will have a minimum of two years in facilities coordination, be bilingual (English/Spanish), and proficient in CMMS and Microsoft Office, with strong organizational and

Qualifications

• High school diploma or GED required.
• Minimum of two (2) years of experience in facilities coordination, dispatch, or work order management.
• Bilingual (English/Spanish).
• Experience with CMMS platforms strongly preferred.
• Proficiency in Microsoft Office.
• Strong organizational, communication, and problem-solving skills.
• Must successfully pass a background check.

Responsibilities

• Facilities & CMMS Administration: primary CMMS administrator, create/assign/track/close work orders, maintain data integrity, generate reports.
• Dispatch & Daily Operations Coordination: dispatch staff, monitor open work orders, document call-ins and schedule changes.
• Inspections & Documentation: log inspections and preventive maintenance in CMMS, maintain digital and physical facilities documents.
• Administrative & HR Support: onsite admin and timekeeping support, payroll accuracy, onboarding coordination.
• Billing & Client Support: verify work order docs for invoicing, assist with billing research.
• General Responsibilities: support Regional Manager and operations leadership, perform other duties as assigned.

Skills

CMMS Administration

Dispatch Coordination

Microsoft Office

Education

High school diploma or GED

Tools

CMMS platforms

Job description

CBRE Government & Defense Services is seeking an Office Admin / Facilities Coordinator to support day-to-day operations across client locations with a focus on CMMS administration, work orders, dispatch, and facilities documentation. Hybrid role requiring onsite presence at least three days weekly.

The ideal candidate will have a minimum of two years in facilities coordination, be bilingual (English/Spanish), and proficient in CMMS and Microsoft Office, with strong organizational and