Bilingual Office & Executive Assistant | Admin & HR Ops

MAROCEAN BROKERS INC; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Job summary

MAROCEAN BROKERS INC in Midtown Manhattan is seeking a highly organized Office Administrator / Executive Assistant to support our leadership team and oversee daily office operations.

The ideal candidate is bilingual in English and Greek, experienced with ADP RUN, and proficient in Microsoft Office. This full-time, in-office role runs Monday–Friday, 9:00 a.m. to 5:00 p.m. in New York, NY.

Qualifications

• 2+ years of experience in office administration or executive assistance.
• Fluent in English and Greek.
• Experience with ADP RUN or similar payroll/HR platform.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Strong organizational, time-management and multitasking skills.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Provide bilingual communication support in English and Greek, written and verbal.
• Assist with payroll administration, employee records, onboarding and offboarding, including ADP RUN.
• Oversee day-to-day office operations: vendors, invoices, supplies, mail.
• Draft, review, and prepare professional correspondence, reports and presentations.
• Serve as liaison between executives, employees, vendors and partners.

Skills

Bilingual English/Greek

Calendar management

Communication

Office administration

Tools

ADP RUN

Microsoft Office

Job description

MAROCEAN BROKERS INC in Midtown Manhattan is seeking a highly organized Office Administrator / Executive Assistant to support our leadership team and oversee daily office operations.

The ideal candidate is bilingual in English and Greek, experienced with ADP RUN, and proficient in Microsoft Office. This full-time, in-office role runs Monday–Friday, 9:00 a.m. to 5:00 p.m. in New York, NY.