Bilingual Administrative Assistant — Property Management

FirstService Residential; Town of Florida (NY); On-site; USD 23,866 - 33,992; Full time

Benefits offered by this job

Multiple medical plans

Dental and vision insurance

401(k) with company match

Paid holidays

Job summary

A property management firm in New York is hiring an Administrative Assistant to manage office operations, support the property management team, and ensure effective communication within the office. The ideal candidate has a solid background in administration, speaks English and Spanish fluently, and is skilled in managing reports and resident databases. This full-time position offers a salary of $21.00 per hour along with a comprehensive benefits package including medical, dental, and 401(k).

Qualifications

• 3-5 years of related work experience in an administrative role.
• Intermediate computer literacy.
• Must possess excellent communication and customer service skills.

Responsibilities

• Coordinate operating reports, including time and attendance records.
• Handle phone calls and messages efficiently.
• Prepare Management Reports and committee notices.
• Maintain resident information databases.
• Track and maintain insurance records.
• Manage office supplies and equipment requests.
• Distribute mail and prepare accounts payable invoices.
• Set up meetings for Board approval.
• Prepare resident information packages for Board approval.
• Control access to the building and monitor safety procedures.

Skills

Administrative background

Customer service principles

Interpersonal skills

Communication skills

Bilingual in English and Spanish

Education

Associate’s degree in business or equivalent

Tools

Microsoft Windows software

Job description

A property management firm in New York is hiring an Administrative Assistant to manage office operations, support the property management team, and ensure effective communication within the office. The ideal candidate has a solid background in administration, speaks English and Spanish fluently, and is skilled in managing reports and resident databases. This full-time position offers a salary of $21.00 per hour along with a comprehensive benefits package including medical, dental, and 401(k).