Global Office Administrator — Dynamic, Multinational Role

Henley & Partners - The Firm of Global Citizens®; Kentucky; On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Global team & development

Job summary

Henley & Partners in the United States (Kentucky) seeks an Office Administrator to provide clerical support and ensure smooth operations across a global network. The role requires proven admin experience, strong time management, and the ability to multi-task in a fast-paced environment.

Candidates should be bilingual in Greek and English, hold an undergraduate degree in business or related fields, and be proficient with Word, Excel, PowerPoint, and CRM systems.

Qualifications

• 3+ years of office management experience.
• Native or bilingual Greek and business-level English.
• Strong written and verbal communication skills.
• Ability to work independently and within a team.
• Experience in international corporate settings with confidentiality standards.

Responsibilities

• Overseeing day-to-day office operations and vendor relationships.
• Collaborating with finance teams to handle local invoices and bills.
• Maintaining filing systems for documents and contracts.
• Managing calendar, meetings, travel, and expense claims.
• Welcoming clients and coordinating meetings with partners.
• Coordinating logistics for new hires and departures.
• Managing marketing collateral inventory and preparation of reports.
• Liaising with third-party providers for office upkeep.

Skills

Bilingual Greek & English

Strong communication

Time management

Independent + team work

Education

Undergraduate degree in business or related field

Tools

Microsoft Word

Microsoft Excel

CRM

PowerPoint

Job description

Henley & Partners in the United States (Kentucky) seeks an Office Administrator to provide clerical support and ensure smooth operations across a global network. The role requires proven admin experience, strong time management, and the ability to multi-task in a fast-paced environment.

Candidates should be bilingual in Greek and English, hold an undergraduate degree in business or related fields, and be proficient with Word, Excel, PowerPoint, and CRM systems.