Administrative Assistant

HW3; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

A professional services firm in New York City is seeking a highly organized Administrative Assistant to support engagement teams. This role requires excellent multitasking skills, effective communication with clients and stakeholders, and a strong background in administrative tasks. Ideal candidates should have at least 3 years of experience in a similar environment, a high school diploma, and proficiency in Microsoft Office. Being bilingual in Japanese and English is strongly preferred. The position is ideal for those looking to thrive in a dynamic workplace.

Qualifications

• Minimum of 3 years of administrative support experience in a professional services firm.
• Proficiency in Microsoft Office Suite required.
• Bilingual in Japanese and English is strongly preferred.

Responsibilities

• Assist with document verification and client communications.
• Prepare client billings and coordinate travel arrangements.
• Draft and format business documents.

Skills

Organizational skills

Effective communication

Multitasking

Bilingual in Japanese and English

Education

High School diploma or equivalent

Coursework from an accredited college or university

Tools

Microsoft Office Suite

Job description

Additional Location: Orange County, CA (in-office at LA office)

We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our engagement teams. This role is ideal for individuals who thrive in a professional services environment, enjoy multitasking, and can communicate effectively with colleagues, clients, and stakeholders.

Key Responsibilities

• Assist with administrative tasks including document verification, tax return collation, and client communications
• Provide virtual and in-person support to engagement team members
• Prepare client billings, coordinate travel arrangements, and schedule meetings
• Draft, edit, and format letters, memos, invoices, and other business documents
• Contribute to process improvement initiatives and quality control measures
• Uphold the firm’s values of integrity, professionalism, and respect in all interactions

Qualifications

• Minimum of 3 years of administrative support experience, preferably within a professional services firm or similar environment
• High School diploma or equivalent required; coursework from an accredited college or university preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Bilingual in Japanese and English strongly preferred