Office Administrator Executive Assistant

MAROCEAN BROKERS INC; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Job summary

MAROCEAN BROKERS INC in Midtown Manhattan is seeking a highly organized Office Administrator / Executive Assistant to support our leadership team and oversee daily office operations.

The ideal candidate is bilingual in English and Greek, experienced with ADP RUN, and proficient in Microsoft Office. This full-time, in-office role runs Monday–Friday, 9:00 a.m. to 5:00 p.m. in New York, NY.

Qualifications

• 2+ years of experience in office administration or executive assistance.
• Fluent in English and Greek.
• Experience with ADP RUN or similar payroll/HR platform.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Strong organizational, time-management and multitasking skills.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Provide bilingual communication support in English and Greek, written and verbal.
• Assist with payroll administration, employee records, onboarding and offboarding, including ADP RUN.
• Oversee day-to-day office operations: vendors, invoices, supplies, mail.
• Draft, review, and prepare professional correspondence, reports and presentations.
• Serve as liaison between executives, employees, vendors and partners.

Skills

Bilingual English/Greek

Calendar management

Communication

Office administration

Tools

ADP RUN

Microsoft Office

Job description

Benefits

• Dental insurance
• Health insurance
• Vision insurance

We are seeking a highly organized and detail-oriented Office Administrator / Executive Assistant to support our executive leadership team and oversee day-to-day office operations.

The ideal candidate is professional, dependable, discreet, and comfortable managing multiple priorities in a fast-paced office environment. Fluency in both English and Greek is required. Experience with ADP RUN or a similar payroll and HR system is strongly preferred.

This is a full-time, in-office position in Midtown Manhattan, Monday through Friday, from 9:00 a.m. to 5:00 p.m. This is not a remote or hybrid position.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Provide bilingual communication support in English and Greek, both written and verbal.
• Assist with payroll administration, employee records, onboarding and offboarding, and other HR administrative functions, including the use of ADP RUN.
• Oversee day-to-day office operations, including vendors, invoices, office supplies, incoming and outgoing mail, and general administrative needs.
• Draft, review, and prepare professional correspondence, reports, presentations, and other business documents.
• Serve as a point of contact and liaison between executives, employees, vendors, and external business partners.
• Maintain organized electronic and physical records and ensure appropriate document management.
• Support executive leadership with administrative and operational projects as needed.
• Handle confidential personnel, financial, and business information with a high level of discretion and professionalism.

Qualifications

• Minimum of 2 years of experience in office administration, executive assistance, or a similar administrative role.
• Fluent in English and Greek
• Experience with ADP RUN or a similar payroll/HR platform strongly preferred.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and demonstrated ability to follow through on tasks independently.
• Professional demeanor and ability to handle sensitive and confidential information with discretion.
• Must be authorized to work in the United States.

Compensation

$60,000–$70,000 annual salary, depending on experience and qualifications.