Bilingual Office Coordinator & Onboarding Specialist

Regency Staffing group; Grand Prairie (TX); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Competitive hourly pay

Weekly payroll

Health and wellness benefits

Growth opportunities

Job summary

Regency Staffing Group is seeking an organized Office Administrator to support daily operations in Grand Prairie, TX. The role involves front-office coordination, onboarding, payroll support, and client coordination in a fast-paced staffing agency.

The ideal candidate will be bilingual (English/Spanish), detail-oriented, and comfortable handling confidential information while multitasking across multiple priorities in a team-driven environment.

Qualifications

• Staffing agency experience preferred.
• Proficiency with MS Office and ATS/CRM platforms.
• Excellent communication and customer service skills.
• High attention to detail and ability to multitask.
• Ability to maintain confidentiality and handle sensitive information.
• Bilingual English/Spanish required.

Responsibilities

• Front Office coordination including phones, email inboxes, visitor check-ins, and general office flow.
• Candidate onboarding including paperwork, I-9 verification, background checks, and orientation scheduling.
• Data and record management in ATS/CRM systems; update employee files and ensure compliance.
• Scheduling support for interviews, client meetings, and assignment start dates.
• Payroll assistance with timesheets and weekly payroll processing.
• Client support to recruiters and account managers, including job posting and reporting.
• Office operations such as ordering supplies, vendor management, and maintaining a clean workspace.

Skills

Administrative experience

MS Office

Communication & customer-service

Attention to detail & multitask

Confidentiality

Bilingual English/Spanish

Tools

ATS/CRM platforms

Job description

Regency Staffing Group is seeking an organized Office Administrator to support daily operations in Grand Prairie, TX. The role involves front-office coordination, onboarding, payroll support, and client coordination in a fast-paced staffing agency.

The ideal candidate will be bilingual (English/Spanish), detail-oriented, and comfortable handling confidential information while multitasking across multiple priorities in a team-driven environment.