Bilingual Japanese HR & Office Operations Coordinator

Actus Consulting Group; Grand Prairie (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Actus Consulting Group is seeking an HR & Administration Coordinator to support human resources, administrative, and accounting functions in a growing Texas organization.

The role focuses on onboarding, payroll coordination, benefits, records management, and office operations while assisting with bookkeeping and month-end tasks. You will interact with employees and external partners to ensure smooth operations.

Qualifications

• Minimum 2 years of experience in human resources, administration, payroll, office operations, or a related field.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle sensitive and confidential employee and financial information with discretion.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Ability to manage multiple priorities and maintain accuracy in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Experience with HRIS, payroll systems, QuickBooks, or similar business systems preferred.
• Basic bookkeeping, accounts payable, or accounting support experience preferred.
• Experience supporting employee benefits administration, onboarding, payroll, or office operations preferred.
• Ability to work independently and collaboratively within a small, growing organization.
• Bilingual English and Japanese communication skills.
• Experience with ADP Workforce Now or other payroll and HRIS systems preferred.

Responsibilities

• Coordinate onboarding/offboarding and maintain personnel files
• Assist with payroll administration with payroll providers
• Administer leave programs and record leaves
• Administer benefit programs and enrollments
• Maintain HRIS and payroll data accuracy
• Support recruiting: postings, scheduling, screening
• Respond to employee payroll/benefits/policy inquiries
• Maintain HR documentation to comply with laws
• Prepare routine HR reports for management
• Coordinate employment verification requests and other HR admin tasks
• Serve as main contact for incoming inquiries and route to appropriate team

Skills

Organizational skills

Communication

Discretion with confidential info

MS Office

Multitasking

Attention to detail

Bilingual English/Japanese

HRIS

Payroll systems

QuickBooks

ADP Workforce Now

Team player

Tools

HRIS

Payroll systems

QuickBooks

ADP Workforce Now

MS Office

Job description

Actus Consulting Group is seeking an HR & Administration Coordinator to support human resources, administrative, and accounting functions in a growing Texas organization.

The role focuses on onboarding, payroll coordination, benefits, records management, and office operations while assisting with bookkeeping and month-end tasks. You will interact with employees and external partners to ensure smooth operations.