Receptionist Office Administrator

Regency Staffing group; Grand Prairie (TX); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Competitive hourly pay

Weekly payroll

Health and wellness benefits

Growth opportunities

Job summary

Regency Staffing Group is seeking an organized Office Administrator to support daily operations in Grand Prairie, TX. The role involves front-office coordination, onboarding, payroll support, and client coordination in a fast-paced staffing agency.

The ideal candidate will be bilingual (English/Spanish), detail-oriented, and comfortable handling confidential information while multitasking across multiple priorities in a team-driven environment.

Qualifications

• Staffing agency experience preferred.
• Proficiency with MS Office and ATS/CRM platforms.
• Excellent communication and customer service skills.
• High attention to detail and ability to multitask.
• Ability to maintain confidentiality and handle sensitive information.
• Bilingual English/Spanish required.

Responsibilities

• Front Office coordination including phones, email inboxes, visitor check-ins, and general office flow.
• Candidate onboarding including paperwork, I-9 verification, background checks, and orientation scheduling.
• Data and record management in ATS/CRM systems; update employee files and ensure compliance.
• Scheduling support for interviews, client meetings, and assignment start dates.
• Payroll assistance with timesheets and weekly payroll processing.
• Client support to recruiters and account managers, including job posting and reporting.
• Office operations such as ordering supplies, vendor management, and maintaining a clean workspace.

Skills

Administrative experience

MS Office

Communication & customer-service

Attention to detail & multitask

Confidentiality

Bilingual English/Spanish

Tools

ATS/CRM platforms

Job description

Job Description

Pay: $17.00 - $19.00 per hour

Job description:

Position: Office Administrator
Location: Grand Prairie, TX 75050
Employment Type: Full‑Time
Industry: Staffing & Recruiting

About the Role

We’re seeking a highly organized and proactive Office Administrator to support daily operations at our fast‑paced staffing agency. This role is ideal for someone who thrives in a multitasking environment, communicates clearly, and enjoys helping both candidates and clients succeed.

Key Responsibilities

• Front Office Coordination — Manage phones, email inboxes, visitor check‑ins, and general office flow.
• Candidate Onboarding — Assist applicants with paperwork, I‑9 verification, background checks, and orientation scheduling.
• Data & Record Management — Maintain accurate records in ATS/CRM systems, update employee files, and ensure compliance.
• Scheduling Support — Coordinate interviews, client meetings, and assignment start dates.
• Payroll Assistance — Collect and verify timesheets, support weekly payroll processing, and resolve discrepancies.
• Client Support — Provide administrative support to recruiters and account managers, including job posting, reporting, and follow‑ups.
• Office Operations — Order supplies, manage vendor relationships, and maintain a clean, efficient workspace.

Qualifications

• Administrative experience in a staffing agency or similar fast‑paced environment preferred
• Strong proficiency with MS Office and ATS/CRM platforms
• Excellent communication and customer‑service skills
• High attention to detail and ability to multitask
• Ability to maintain confidentiality and handle sensitive information
• Bilingual (English/Spanish) is a MUST

What We Offer

• Competitive hourly pay or salary
• Weekly payroll
• Health and wellness benefits
• Opportunities for growth within the agency
• Supportive, team‑oriented environment

Company Description

Regency Staffing Group is a results‑driven staffing and recruiting partner that connects skilled professionals with high‑demand employers across multiple industries. We specialize in fast, efficient job placement solutions designed to help candidates get in front of decision‑makers and land opportunities quickly—often with competitive pay rates, contract flexibility, and long‑term career potential.

With a focus on speed, placement success, and maximizing earning potential, Regency Staffing Group helps bridge the gap between top talent and companies willing to pay for it—creating win‑win outcomes where candidates can secure strong compensation packages and career growth opportunities.

Company Description

Regency Staffing Group is a results‑driven staffing and recruiting partner that connects skilled professionals with high‑demand employers across multiple industries. We specialize in fast, efficient job placement solutions designed to help candidates get in front of decision‑makers and land opportunities quickly—often with competitive pay rates, contract flexibility, and long‑term career potential.With a focus on speed, placement success, and maximizing earning potential, Regency Staffing Group helps bridge the gap between top talent and companies willing to pay for it—creating win‑win outcomes where candidates can secure strong compensation packages and career growth opportunities.