Bilingual School Administration & Records Coordinator

Heartshare-2; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid vacation

Health, dental, vision, and life ins.

403(B) retirement plan

Tuition Assistance Program

Gympass Discount

Verizon Wireless Discount

BJs Membership discount

Job summary

HeartShare Education Division seeks a School Administrative Assistant to support the Pre-School program with daily administrative tasks, calendar management, correspondence, and record keeping. The role requires communication with staff, families, and external partners, and attention to detail to ensure a productive environment.

The position involves coordinating IEP-related activities, Medicaid compliance tasks, and liaising with DOE/CPSE.

Qualifications

• Minimum 1-year experience in an administration or office support role, ideally with an educational, non-profit, or similar setting.

Responsibilities

• Coordinates meetings throughout the year and maintains the school calendar.
• Receive and direct all telephone calls to the program. Take and relay messages as necessary.
• Translate all correspondence for Spanish speaking families.
• Update and maintain staff and student files and medical records.
• Order classroom, office supplies, purchase orders.

Skills

Microsoft Outlook

MS Teams

Excel

Bilingual English/Spanish

Customer Service

Education

High School Diploma/Equivalent

Tools

Paycom

Job description

HeartShare Education Division seeks a School Administrative Assistant to support the Pre-School program with daily administrative tasks, calendar management, correspondence, and record keeping. The role requires communication with staff, families, and external partners, and attention to detail to ensure a productive environment.

The position involves coordinating IEP-related activities, Medicaid compliance tasks, and liaising with DOE/CPSE.