Bi-lingual Administrative Assistant

Companions and Homemakers; Farmington (CT); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

401k

Medical, Vision & Dental Insurance

PTO, Sick Time, Floating Holidays

Job summary

HouseWorks, LLC and its Family of Companies is seeking an Administrative Assistant to support office staff in Farmington, CT. The role reports to the Director of Operations and covers front-desk duties, scheduling, and recruitment coordination.

The ideal candidate is bilingual in English and Spanish, with 2+ years of administrative experience, strong communication skills, and proficient computer skills. Occasional travel to other offices may be required.

Qualifications

• Bilingual in English and Spanish required or preferred.
• 2+ years of administrative office experience.
• Strong communication and presentation skills.
• Proven self-starter with initiative and reliability.
• Understanding of the company and its services; proficient with office software.

Responsibilities

• Greet visitors and direct them to the correct department.
• Maintain clean, organized common spaces in the office.
• Answer phones and transfer calls to the proper employee.
• Manage EVV visit dashboard.
• Provide technical support to field staff.
• Assist Recruiting Specialist with interviews and orientation.
• Support Scheduling team with call volume and schedule changes.
• Conduct 60-day client check-ins.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Communication skills

Self-starter

Computer skills

Understanding of company services

Education

High school diploma or equivalent

Job description

Job Summary

The role of the Administrative Assistant is to support Companions Forever’s office staff, which includes scheduling and recruitment departments. The Administrative Assistant will report to the Director of Operations.

Essential Duties and Responsibilities

• Greet visitors and allocate them to the correct department.
• Clean and maintain common spaces.
• Answer telephone and transfer calls to proper employee
• Manage EVV visit dashboard
• Offer technical support to field staff.
• Assists the Recruiting Specialist facilitate interviews and orientation.
• Assists the Scheduling team with field staff call volume and communicating non-urgent schedule changes.
• Manage 60-day check-ins with clients.
• Performs other duties as assigned

Qualifications and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent
• Fluent in both English and Spanish
• 2+ years of administrative office experience
• Communication and presentation skills are required
• Proven self-starter
• Understanding of the company and the services that are offered
• Demonstrated computer skills.

Physical Demands

• Must remain in stationary position for long periods of time at desk or computer.
• Requires occasionally standing, sitting, walking; using hands to finger, handle, or feel objects, tools, or controls; reaching with hands and arms; climbing stairs; hearing; talking.

Work Environment

• Due to the nature of the responsibilities this role will take place in office
• Occasional travel to multiple offices

Benefits

• 401k
• Medical, Vision & Dental Insurance
• PTO, Sick Time, Floating Holidays

HouseWorks, LLC and its Family of Companies is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.