Bilingual Office Administrator & Systems Coordinator

Clearview Landscaping; Santa Barbara (CA); On-site; USD 28,000 - 39,000; Full time

Job summary

Clearview Landscaping in Santa Barbara, CA is seeking an Office Administrator to be the hub of first impressions for our 20+ person landscape design and build company. You will handle phone, email, text, and Zoom communications, coordinate schedules, capture data, and support management with timely information and organized records.

The ideal candidate is bilingual in English and Spanish, with 3 years of Office Administrator experience, proficient in Microsoft Office and Google Docs, and holds a

Qualifications

• Bilingual English/Spanish required with reading and writing proficiency.
• 3+ years of Office Administrator experience.
• Strong communication and organizational skills.
• Comfort with coordinating multiple systems and teams.

Responsibilities

• Manage phone, email, text, and Zoom communications to create a positive first impression.
• Coordinate schedules, track to-dos and deadlines, and relay messages to field operations, office staff, and clients.
• Capture data, maintain records, and manage material orders and pricing research.
• Plan meeting agendas and help develop safety and maintenance systems with signatures.
• Support management in accountability, timelines, and timely follow-through on actions.
• Occasionally assist other upper managers as needed.

Skills

Bilingual English/Spanish

Communication skills

Microsoft Office / Google Docs

Tools

Microsoft Office

Google Docs

Job description

Clearview Landscaping in Santa Barbara, CA is seeking an Office Administrator to be the hub of first impressions for our 20+ person landscape design and build company. You will handle phone, email, text, and Zoom communications, coordinate schedules, capture data, and support management with timely information and organized records.

The ideal candidate is bilingual in English and Spanish, with 3 years of Office Administrator experience, proficient in Microsoft Office and Google Docs, and holds a