Bilingual Office Administrator (JP/EN) – Multinational Ops

Pasona Inc.; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Short-Term Disability

401(k) with company matching

Paid Holidays

Paid Leave

Sick Leave

Pre-Tax Commuter Benefits

Job summary

Pasona Inc. in Downtown Chicago is seeking a Japanese/English bilingual Office Administrator to support our Chicago office.

This full-time, onsite role handles office administration, basic accounting and bookkeeping, sales coordination, HR support, and general operations, with regular communication with U.S. teammates and overseas headquarters.

A proactive, organized candidate who thrives in a small multicultural environment will fit well; travel may be occasional.

Qualifications

• Minimum 1 year of office administrative experience in a corporate setting.
• Business-level proficiency in both Japanese and English.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Experience with Google Workspace apps (Docs, Sheets, Forms).
• Excellent organizational and multitasking abilities.
• Ability to work independently and within a small, multicultural team.

Responsibilities

• Support daily office operations and assist managers.
• Manage records, files, and showroom visitors.
• Coordinate equipment purchases and basic IT support.
• Assist HR-related administrative tasks and general affairs.
• Provide sales coordination and showroom support, including trade show prep.

Skills

Bilingual Japanese/English

Office administration experience

Microsoft 365

Google Workspace

Multitasking & organization

Communication skills

Independent & collaborative work

Tools

Microsoft 365

Google Workspace

QuickBooks

Salesforce

Job description

Pasona Inc. in Downtown Chicago is seeking a Japanese/English bilingual Office Administrator to support our Chicago office.

This full-time, onsite role handles office administration, basic accounting and bookkeeping, sales coordination, HR support, and general operations, with regular communication with U.S. teammates and overseas headquarters.

A proactive, organized candidate who thrives in a small multicultural environment will fit well; travel may be occasional.