Bilingual Office Admin (Mandarin/English) - Flexible Schedule

Neware Technology; Fremont (CA); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Bonus based on performance

Flexible schedule

Paid time off

Training & development

Opportunity for advancement

Competitive hourly pay

Job summary

Neware Technology LLC is seeking an Office Administrator to support our Fremont, CA office. This full-time role begins with a two-week evening part-time training period (7:00 PM–11:00 PM, Mon–Fri) to learn our BI systems, then transitions to daytime hours in our Fremont office.

Responsibilities include mail handling, records management, purchasing, billing support, scheduling, and HR assistance as needed. Mandarin is a plus but not required.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong verbal communication and customer service skills.
• Able to manage multiple tasks and priorities.
• Reliable and detail-oriented.
• Mandarin speaking a plus.

Responsibilities

• Handle incoming/outgoing mail and equipment log-outs via our internal app.
• Track purchasing needs and update our BI system; manage filing, scanning, copying, and document organization.
• Maintain accurate records in company systems (tools, supplies, inventory).
• Order and maintain office supplies.
• Maintain organized office records, including expiration dates and business documentation.
• Identify and correct billing errors, including calling vendors to resolve them.
• Manage meeting/calendar scheduling and work assignment tracking.
• Answer phone calls for sales and warranty inquiries; manage DingTalk communications.
• Correct employee timecard entries as needed.
• Provide general administrative support to the HR function as needed.
• Translate Chinese–English during technical training sessions (a plus, not required).

Skills

Verbal communication

Customer service

Multitasking

Attention to detail

Mandarin (nice to have)

Tools

Microsoft Office

Job description

Neware Technology LLC is seeking an Office Administrator to support our Fremont, CA office. This full-time role begins with a two-week evening part-time training period (7:00 PM–11:00 PM, Mon–Fri) to learn our BI systems, then transitions to daytime hours in our Fremont office.

Responsibilities include mail handling, records management, purchasing, billing support, scheduling, and HR assistance as needed. Mandarin is a plus but not required.