Administrative Assistant

Casa de la Familia; United States; On-site; USD 28,000 - 30,000; Full time

Job summary

Casa de la Familia seeks an in-person Administrative Assistant for our East LA office to perform a variety of administrative and clerical tasks, support managers and staff, and manage daily office activities.

Responsibilities include scheduling, travel arrangements, filing, reports, and coordinating with internal and external clients; requires bilingual English/Spanish and familiarity with psychology or sociology courses.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency with MS Office tools (Excel/PowerPoint).
• Bilingual English/Spanish.
• Courses in psychology or sociology.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, memos, letters, faxes and forms
• Prepare regularly scheduled reports
• Maintain filing systems
• Update and maintain office policies and procedures
• Order office supplies and research deals/suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as point of contact for internal and external clients
• Liaise with senior admins to handle requests from managers

Skills

Time management

Attention to detail

Written communication

Verbal communication

Organizational skills

Ability to multitask

Education

Psychology courses

Sociology courses

Tools

MS Office

MS Excel

MS PowerPoint

Job description

Casa de la Familia is looking for an in person administrative assistant to join our team Casa de la Familia specializes in the treatment of post traumatic anxiety and depressive disorders through the provision of crisis intervention and long term individual and family therapy We work closely with city county and state social service agencies police departments victim advocates family resource centers nonprofit agencies and community service programs The primary focus for the services we provide is the underserved and underrepresented minority populations taking care to provide culturally appropriate and relevant services

Job description

We are looking for a responsible in person Administrative Assistant for our East LA office to perform a variety of administrative and clerical tasks Duties of the Administrative Assistant include providing support to our managers and employees assisting in daily office needs and managing our companys general administrative activities Administrative Assistant responsibilities include making travel and meeting arrangements preparing reports and maintaining appropriate filing systems

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email correspondence memos letters faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment like printers and fax machines
• Proficiency in MS Office MS Excel and MS PowerPoint in particular
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi task

Requirements

• Bilingual English Spanish
• Courses taken in psychologysociology

Salary Range

20 22 per hour