Bilingual HR & Executive Assistant - Itasca, IL

Quick USA Inc.; Itasca (IL); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Employee benefits

Job summary

Quick USA Inc. in Itasca, IL, U.S. headquarters seeks an HR & Executive Assistant to support human resources, general affairs, and executive operations.

The role handles back-office tasks, data management, relocation for Japanese expatriates, and bilingual Japanese-English communication to keep business operations running smoothly. You will coordinate visits from Japanese headquarters, assist with expatriate relocations, provide interpretation, support recruitment, onboarding, benefits,

Qualifications

• Bilingual proficiency in Japanese and English (reading, writing, daily conversation, translation).
• Basic proficiency with Word, Excel, PowerPoint, Outlook, Teams.
• Valid driver's license for local errands and expatriate support.
• High accuracy, attention to detail, time management, multitasking.
• Strong ethics and ability to maintain confidentiality of sensitive information.
• Entry-level friendly; office admin, reception or customer service experience a plus.
• Experience in a Japanese company or bilingual/business environment preferred.

Responsibilities

• Support HR, general affairs, and executive operations to ensure smooth business activities.
• Coordinate relocation and repatriation for Japanese expatriates (SSN, licenses, housing).
• Provide Japanese-English interpretation and translate documents and communications.
• Support recruitment, interviews, background checks, and onboarding/offboarding.
• Manage attendance, leave records, and timekeeping; assist benefits administration.
• Maintain policies, postings, events, and compliance; assist with renewals and insurance coordination.
• Assist with website updates, internal directory, and business cards; report to President/management.

Skills

Bilingual Japanese/English

Microsoft Office

Interpreting/translation

Attention to detail

Confidentiality

Communication

Tools

Microsoft Office Suite

Job description

Quick USA Inc. in Itasca, IL, U.S. headquarters seeks an HR & Executive Assistant to support human resources, general affairs, and executive operations.

The role handles back-office tasks, data management, relocation for Japanese expatriates, and bilingual Japanese-English communication to keep business operations running smoothly. You will coordinate visits from Japanese headquarters, assist with expatriate relocations, provide interpretation, support recruitment, onboarding, benefits,