Bilingual Executive & Admin Assistant — Hybrid NYC

Quick USA Inc.; New York (NY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health and Dental Insurance

401(k)

Paid Time Off (PTO)

Job summary

Quick USA Inc. is seeking an Executive and Administrative Assistant in New York. This hybrid role supports the CEO with calendar management, correspondence, and travel arrangements, while handling office operations across the US and Japan.

The ideal candidate is bilingual in English and Japanese with strong organizational and communication skills. The role includes front-desk reception duties, credit card reconciliations, and expense reporting, with a 2 in-office / 3 remote hybrid schedule.

Qualifications

• Language Skills: able to read, analyze, and interpret business documents in English and Japanese and communicate effectively.
• Mathematical Skills: basic arithmetic for expense reports and budgets.
• Reasoning Skills: apply instructions and solve problems.
• Computer Skills: proficient with Microsoft Office suite and basic reports.
• Other Skills: tactful, mature, and able to handle multiple tasks.

Responsibilities

• Provide executive support to the CEO, manage calendar and coordination with affiliated companies.
• Administer corporate credit card program, expense reporting, and routine operational tasks.
• Greet visitors, manage front-desk activities, and coordinate meeting room reservations.

Skills

Bilingual English/Japanese

Communication skills

Organizational skills

Proactive mindset

Education

Bachelor’s degree or equivalent

Tools

Microsoft Windows

Word

Excel

Outlook

PowerPoint

Job description

Quick USA Inc. is seeking an Executive and Administrative Assistant in New York. This hybrid role supports the CEO with calendar management, correspondence, and travel arrangements, while handling office operations across the US and Japan.

The ideal candidate is bilingual in English and Japanese with strong organizational and communication skills. The role includes front-desk reception duties, credit card reconciliations, and expense reporting, with a 2 in-office / 3 remote hybrid schedule.