Bilingual HR Assistant - Front Office & Payroll Support

Gill Staffing; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Gill Staffing is seeking an administrative assistant in Grand Rapids, MI. You will handle general office tasks, support the HR and Payroll teams, generate reports, and maintain employment records.

The ideal candidate is bilingual Spanish/English and provides exceptional customer service, with hours from 9:00 AM to 4:00 PM, Monday through Friday, creating a positive experience for applicants and employees. Join a locally owned leader in employment services with a focus on teamwork and reliable

Qualifications

• General administrative tasks including answering phones and greeting visitors.
• Maintain and order office supplies; support HR team.
• Generate weekly and monthly reports; maintain employment records.
• Assist Payroll Department and ensure data is collected and reported.
• Create a positive experience for applicants and employees.
• Support employee engagement events and build strong team relationships.

Responsibilities

• Answer phones and greet visitors, routing inquiries appropriately.
• Maintain and organize office supplies; coordinate orders.
• Prepare and distribute reports on a weekly and monthly basis.
• Maintain employment records and HR-related documents.
• Provide payroll support as needed and ensure data accuracy.
• Foster a welcoming environment for applicants and staff.
• Assist with employee engagement activities as requested.

Skills

Administrative support

Customer service

Data entry

Office software

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Gill Staffing is seeking an administrative assistant in Grand Rapids, MI. You will handle general office tasks, support the HR and Payroll teams, generate reports, and maintain employment records.

The ideal candidate is bilingual Spanish/English and provides exceptional customer service, with hours from 9:00 AM to 4:00 PM, Monday through Friday, creating a positive experience for applicants and employees. Join a locally owned leader in employment services with a focus on teamwork and reliable