Bilingual HR Admin Specialist - Payroll & Onboarding

Harvard Maintenance; Houston (TX); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, life, LTD insurance

401K Savings Plan

Job summary

Harvard Maintenance is seeking an experienced administrative/HR support specialist to service existing operations and support onboarding, payroll, timekeeping, and document translation needs. You will manage HRIS data entry for new hires, changes, and terminations, perform background checks, and support a busy operations team.

Must be bilingual in Spanish and English, with 2+ years in admin/HR roles, strong Excel/Word/Outlook skills, and a professional, confidential approach.

Qualifications

• 2 years of combined administrative and Human Resources experience with emphasis on data entry of employee information and onboarding.
• Proficient in Microsoft Excel, Word, and Outlook.
• Must read, write, and speak Spanish.
• Strong organizational skills.
• Ability to work with minimal supervision.
• Maintain strict confidentiality.
• Great customer service skills.

Responsibilities

• Provide administrative support to Operations.
• Conduct background checks.
• Administration of e-Verify.
• Managing onboarding process for new hires.
• Heavy data entry into HRIS of all union and non-union new hires, changes and terminations.
• Manage customer work order system; monitor work orders relevant to Harvard.
• Provide HR support to the Operations Department.
• Daily timekeeping management and payroll submission.
• Handling supply orders.
• Perform other clerical duties as assigned.
• Document translation from English to Spanish.

Skills

Bilingual Spanish

Data entry

Payroll submission

Microsoft Excel

Microsoft Word

Outlook

Discretion/confidentiality

Customer service

Tools

HRIS

e-Verify

Job description

Harvard Maintenance is seeking an experienced administrative/HR support specialist to service existing operations and support onboarding, payroll, timekeeping, and document translation needs. You will manage HRIS data entry for new hires, changes, and terminations, perform background checks, and support a busy operations team.

Must be bilingual in Spanish and English, with 2+ years in admin/HR roles, strong Excel/Word/Outlook skills, and a professional, confidential approach.