HR Administrative Assistant - Bilingual Onboarding Support

Contract Pharmacal Corp.; Hauppauge (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Contract Pharmaceutical Corp. is seeking an HR Administrative Assistant to provide administrative support across the HR department. The role includes maintaining HRIS records, onboarding/offboarding tasks, and assisting with recruitment and employee inquiries.

The ideal candidate will have a Bachelor’s degree and 1–3 years in HR administration, with bilingual Spanish skills preferred. Proficiency in MS Office and Smartsheets is a plus; there is potential travel between nearby facilities as

Qualifications

• Bachelor’s degree required.
• 1–3 years of administrative HR experience preferred.
• Bilingual in Spanish preferred.
• Proficient in MS Office; Smartsheets a plus.

Responsibilities

• Assist with recruiting coordination with TA team and management; schedule and pre-interview facilitation.
• Process onboarding and offboarding paperwork; including E-verify.
• Monitor work authorizations; manage I-9s and E-Verify TNs.
• Maintain and verify HRIS records and reports.
• Handle employee inquiries via calls, emails, or walk-ins; assist bilingual staff.
• Manage badge system and parking permits; enroll hourly staff to timeclocks.
• Contribute to HR policies, procedures, and departmental goals.
• Assist in HR-related training and new-hire onboarding.
• Maintain confidential records and organize filing.

Skills

Bilingual in Spanish

Excellent oral and written comms

Fast-paced environment

Detail-oriented and organized

Education

Bachelor’s degree

Tools

MS Office (Excel, Word)

Smartsheets

Job description

Contract Pharmaceutical Corp. is seeking an HR Administrative Assistant to provide administrative support across the HR department. The role includes maintaining HRIS records, onboarding/offboarding tasks, and assisting with recruitment and employee inquiries.

The ideal candidate will have a Bachelor’s degree and 1–3 years in HR administration, with bilingual Spanish skills preferred. Proficiency in MS Office and Smartsheets is a plus; there is potential travel between nearby facilities as