Bilingual Onboarding Specialist

Hunter+Sage; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Hunter+Sage in South Houston is seeking a highly organized and people-focused Bilingual Onboarding Coordinator to ensure a welcoming experience for new hires. You will manage pre-employment activities, documentation, orientation logistics, system access, and early weeks follow-up.

The role requires attention to detail, the ability to juggle multiple priorities, and collaboration across HR, Recruiting, Payroll, IT, Operations, and hiring managers.

Qualifications

• High school diploma or equivalent; associate/bachelor’s preferred.
• 2–3 years of onboarding or HR coordination experience.
• Experience with HRIS, ATS, onboarding platforms, or document management systems.
• Proficient in Microsoft Office (Outlook, Teams, Excel).
• Spanish-speaking candidates preferred.

Responsibilities

• Coordinate end-to-end onboarding for new hires from offer to first week.
• Prepare and track new hire documentation for accuracy and compliance.
• Support background checks, verifications, I-9, and policy acknowledgments.
• Serve as primary point of contact for new hires with timely communication.
• Maintain onboarding data in ADP and ATS, and monitor progress.

Skills

Bilingual Spanish/English

Onboarding coordination

HR administration

MS Office (Outlook/Teams/Excel)

Education

High school diploma

Associate or Bachelor’s in HR/Business

Tools

HRIS

Applicant Tracking Systems

ADP

Job description

Our client in South Houston is seeking a highly organized and people-focused Bilingual Onboarding Coordinator to support a seamless and welcoming experience for new hires. This role will coordinate pre-employment activities, onboarding documentation, orientation logistics, system access, and new hire follow-up from offer acceptance through the employee’s first week.

The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities while partnering across HR, Recruiting, Payroll, IT, Operations, and hiring managers.

Responsibilities:

• Coordinate the end-to-end onboarding process for assigned new hires, including pre-employment requirements, start-date preparation, orientation scheduling, and first-week follow-up.
• Prepare, collect, review, and track new hire documentation to ensure all required information is accurate, complete, and submitted on time.
• Support background checks, employment verifications, I-9 documentation, policy acknowledgments, and other pre-employment requirements.
• Serve as a primary point of contact for new hires, answering onboarding questions and providing clear, timely, and professional communication throughout the process.
• Partner with HR, Recruiting, Payroll, IT, Operations, and hiring managers to coordinate start dates, equipment, system access, schedules, and position-specific requirements.
• Assist with new hire orientation sessions, onboarding presentations, welcome communications, and related administrative preparation.
• Enter and maintain onboarding and employee information within ADP, applicant tracking systems, employee files, and internal tracking tools.
• Maintain accurate onboarding records, checklists, and employee files while protecting confidential and sensitive information.
• Monitor onboarding progress, proactively identify missing information or potential delays, and elevate issues when necessary.
• Support ongoing improvements to onboarding workflows, standard operating procedures, templates, training materials, and internal resources.
• Provide additional HR and onboarding support as needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred.
• 2-3 years of experience in onboarding, human resources, recruiting coordination, employee support, administration, or a related role preferred.
• Working knowledge of onboarding processes, HR administration, employment documentation, employee records, and compliance requirements.
• Experience with HRIS, applicant tracking systems, onboarding platforms, or document management systems preferred.
• Experience with ADP is a plus.
• Proficiency with Microsoft Office, including Outlook, Teams, and Excel.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple new hires, priorities, and deadlines in a fast-paced environment.
• Strong written and verbal communication, customer service, problem-solving, and interpersonal skills.
• Ability to handle confidential employee information with professionalism and discretion.
• Collaborative approach with the ability to work effectively across multiple departments and levels of an organization.
• Spanish-speaking candidates are preferred.

This is an excellent opportunity for someone who enjoys creating organized processes, supporting employees, and helping ensure every new hire starts their career with a positive and professional experience.