Bilingual HR/Admin Coordinator

Supreme Staffing; Louisville (KY); On-site; USD 42,000 - 66,000; Full time

Job summary

Supreme Staffing in Louisville, KY is seeking a Recruiting/Onboarding Coordinator to deliver a compliant onboarding experience from offer to integration. You will be the primary contact for new hires and internal stakeholders, coordinating orientation, pre-employment requirements, system access, badging, and equipment requests.

You will partner with HR, Recruiting, Operations, Security, IT, and hiring managers to ensure new employees are prepared and engaged from day one, while maintaining

Qualifications

• Associate’s degree in Human Resources, Business Administration, or a related field preferred.
• Experience in Human Resources, onboarding, recruiting coordination, or administrative support.
• Experience with UKG or other HRIS onboarding systems preferred.

Responsibilities

• Coordinate all onboarding activities for newly hired employees.
• Serve as the primary point of contact for new hires before and during their onboarding experience.
• Verify completion of onboarding requirements, including badge creation documentation, offer documentation, background screening, employment authorization, and new hire paperwork prior to orientation.
• Ensure completion, accuracy, and retention of required employment documentation, including Form I-9s and employment eligibility verification.
• Initiate, monitor, and verify background screening results and, raise any discrepancies for appropriate review.
• Maintain onboarding trackers, records, and reporting to ensure compliance with company standards and regulatory requirements.
• Facilitate new hire orientation sessions and ensure completion of required onboarding documentation.
• Own the temp-to-hire conversion process, including all administrative tasks.
• Communicate start dates, orientation schedules, reporting instructions, and first-day expectations.
• Create a welcoming and professional onboarding experience that reflects company culture and values.

Skills

Strong organizational skills

Excellent verbal and written communica

Attention to detail

Project coordination

Multi-tasking

Education

Associate’s degree in HR or related field

Tools

UKG HRIS

HR software

Microsoft Office

Job description

Hours: M-F 8am - 5pm, standard business hours

Location: Louisville, KY 40219

The Coordinator is responsible for delivering a seamless and compliant onboarding experience for new hires from offer acceptance through successful integration into the organization.

This role serves as the primary point of contact for new employees and internal stakeholders, coordinating orientation, pre-employment requirements, system access, badging, equipment requests, and onboarding activities.

The Coordinator partners closely with Human Resources, Recruiting, Operations, Security, IT, and hiring managers to ensure new employees are prepared, engaged, and ready for success on their first day.

Overall Responsibilities

• Coordinate all onboarding activities for newly hired employees.
• Serve as the primary point of contact for new hires before and during their onboarding experience.
• Verify completion of onboarding requirements, including badge creation documentation, offer documentation, background screening, employment authorization, and new hire paperwork prior to orientation.
• Ensure completion, accuracy, and retention of required employment documentation, including Form I-9s and employment eligibility verification.
• Initiate, monitor, and verify background screening results and, raise any discrepancies for appropriate review.
• Maintain onboarding trackers, records, and reporting to ensure compliance with company standards and regulatory requirements.
• Facilitate new hire orientation sessions and ensure completion of required onboarding documentation.
• Own the temp-to-hire conversion process, including all administrative tasks.
• Communicate start dates, orientation schedules, reporting instructions, and first-day expectations.
• Create a welcoming and professional onboarding experience that reflects company culture and values.

Minimum Qualifications / Skills / Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Associate’s degree in Human Resources, Business Administration, or a related field preferred.
• Experience in Human Resources, onboarding, recruiting coordination, employee services, or administrative support.
• Experience working with UKG or other HRIS platforms and onboarding systems preferred.

Preferred Qualifications / Skills

• Strong organizational and project coordination skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Knowledge of employment documentation requirements, including I-9 compliance.
• Proficiency in Microsoft Office Suite, Outlook, Teams, Excel, and HR technology systems.
• Ability to handle confidential information with discretion and professionalism.

Physical Demands & Work Environment

• Ability to sit, stand, walk, and use a computer for extended periods.
• Occasional lifting of onboarding materials or office supplies up to 50 pounds.
• Ability to travel between local facilities as needed.