Bilingual General Affairs Specialist

HotFoot Recruiters; Scottsdale (AZ); On-site; USD 70,000 - 72,000; Full time

Job summary

HotFoot Recruiters is hiring a Bilingual General Affairs Specialist to support administrative, accounting-related, and employee service operations for a growing construction and semiconductor services company in Glendale, AZ. The position is on-site in Glendale, AZ, full-time direct hire with a schedule of Monday–Friday, 10:00 AM–7:00 PM.

Start date is ASAP. The successful candidate will manage expenses, invoices, vendor payments, housing and vehicle matters, ERP data, and cross-functional

Qualifications

• Bilingual in Mandarin Chinese and English required.
• 2+ years of experience in general affairs, accounting support, accounts payable, office administration, purchasing, or operations.
• Accounting, finance, business administration, or related educational background preferred.
• Experience processing invoices, reimbursements, expenses, or vendor payments strongly preferred.
• Comfortable using ERP systems, accounting software, Excel, and other computer-based applications.

Responsibilities

• Process and track company expenses, reimbursements, invoices, and vendor payments.
• Pay office, warehouse, utility, housing, vehicle, and operational bills accurately and on time.
• Review receipts, supporting documents, and expense requests for completeness and accuracy.
• Maintain organized expense records, payment documentation, and accounting-related files.
• Purchase office supplies, equipment, furniture, and other company materials as needed.
• Coordinate employee housing matters, including leasing, maintenance requests, utilities, and move-in/move-out support.
• Manage company vehicle matters, including registration, insurance, repairs, fuel cards, and maintenance scheduling.
• Support E-2 employees with housing, transportation, office, and daily administrative needs.
• Coordinate with vendors, landlords, service providers, employees, and internal departments.
• Enter and maintain purchasing, expense, payment, and administrative information in the company ERP system.
• Support warehouse and office expense tracking, inventory, and operational reporting.
• Assist accounting, HR, and management with administrative projects and documentation.
• Perform additional general affairs and operational duties as assigned.

Skills

Mandarin Chinese

English

Education

Accounting/Finance/Business Administration degree preferred

Tools

ERP systems

Excel

Accounting software

Job description

HotFoot Recruiters is hiring a Bilingual General Affairs Specialist to support administrative, accounting-related, and employee service operations for a growing construction and semiconductor services company in Glendale, AZ.

Position: Bilingual General Affairs Specialist

Location: Glendale, AZ | On-Site

Type: Full-Time | Direct Hire

Pay Range: $70,000–$72,000 DOE

Schedule: Monday–Friday | 10:00 AM–7:00 PM

Start Date: ASAP

Responsibilities

• Process and track company expenses, reimbursements, invoices, and vendor payments.
• Pay office, warehouse, utility, housing, vehicle, and operational bills accurately and on time.
• Review receipts, supporting documents, and expense requests for completeness and accuracy.
• Maintain organized expense records, payment documentation, and accounting-related files.
• Purchase office supplies, equipment, furniture, and other company materials as needed.
• Coordinate employee housing matters, including leasing, maintenance requests, utilities, and move-in/move-out support.
• Manage company vehicle matters, including registration, insurance, repairs, fuel cards, and maintenance scheduling.
• Support E-2 employees with housing, transportation, office, and daily administrative needs.
• Coordinate with vendors, landlords, service providers, employees, and internal departments.
• Enter and maintain purchasing, expense, payment, and administrative information in the company ERP system.
• Support warehouse and office expense tracking, inventory, and operational reporting.
• Assist accounting, HR, and management with administrative projects and documentation.
• Perform additional general affairs and operational duties as assigned.

Qualifications

• Bilingual in Mandarin Chinese and English required.
• 2+ years of experience in general affairs, accounting support, accounts payable, office administration, purchasing, or operations.
• Accounting, finance, business administration, or related educational background preferred.
• Experience processing invoices, reimbursements, expenses, or vendor payments strongly preferred.
• Comfortable using ERP systems, accounting software, Excel, and other computer-based applications.
• Strong organization, documentation, follow-up, and problem-solving skills.
• Able to independently manage multiple administrative and operational priorities.
• Comfortable coordinating employee housing, company vehicles, office purchasing, and vendor matters.
• Professional and patient when supporting international employees and cross-cultural teams.
• Experience in construction, manufacturing, semiconductor, warehouse, or project-based environments is a plus.
• Must be comfortable working full-time on-site in Glendale.