Bilingual Procurement & Inventory Coordinator

HotFoot Recruiters; Phoenix (AZ); On-site; USD 52,000 - 65,000; Full time

Job summary

HotFoot Recruiters in North Phoenix, AZ is seeking a Bilingual Procurement & Inventory Coordinator to support purchasing, inventory control, and material management for a growing construction and engineering organization. This on-site role collaborates with engineering, suppliers, and warehouse teams to ensure timely delivery and accurate records.

The ideal candidate has 1–2 years in procurement or supply chain, Mandarin-English bilingual ability, strong Excel skills, and attention to detail.

Qualifications

• Bilingual Mandarin-English required.
• 1–2 years in procurement, purchasing, supply chain, inventory management, logistics, or material management preferred.
• Experience with PO processes and vendor coordination preferred.
• Strong Excel/Sheets proficiency and attention to detail.

Responsibilities

• Process purchase requisitions and issue POs.
• Coordinate with engineering on material requirements and delivery dates.
• Source materials and coordinate with suppliers/subcontractors on pricing and lead times.
• Obtain and compare supplier quotes and assist with negotiations.
• Track POs, shipments, backorders, and vendor delivery commitments.
• Maintain procurement and inventory records and conduct audits.

Skills

Bilingual (Mandarin/English)

Education

Bachelor’s degree in Supply Chain Management or related field

Tools

Microsoft Excel / Google Sheets

Job description

HotFoot Recruiters is hiring a Bilingual Procurement & Inventory Coordinator to support purchasing, inventory control, and material management for a growing construction and engineering organization in North Phoenix, AZ.

This is an excellent opportunity for an early-career procurement or supply chain professional who is detail-oriented, adaptable, and comfortable working in a fast-paced, hands-on environment. This position will work closely with the engineering team, suppliers, subcontractors, and warehouse operations to ensure materials are purchased accurately, delivered on time, and properly tracked.

Position: Bilingual Procurement & Inventory Coordinator

Location: North Phoenix, AZ | On-Site

Type: Full-Time | Direct Hire

Pay Range: $52,000–$65,000/year DOE

Start Date: ASAP

Responsibilities

• Process purchase requisitions and issue purchase orders (POs) using established procedures.
• Work closely with the engineering team to understand material requirements, quantities, specifications, and required delivery dates.
• Source materials and coordinate with suppliers and subcontractors regarding pricing, availability, lead times, and delivery.
• Obtain and compare supplier quotations and assist with price negotiation and cost-effective purchasing decisions.
• Track purchase orders, shipment schedules, backorders, and vendor delivery commitments.
• Resolve discrepancies involving pricing, quantities, documentation, receiving, or delivery.
• Maintain accurate procurement records, including PO logs, supplier quotations, receiving records, and invoice documentation.
• Coordinate invoice reconciliation and purchasing documentation with Finance/AP.
• Create and maintain material master data, including item descriptions, categories, suppliers, specifications, and units.
• Maintain accurate inventory records for receiving, material issues, returns, transfers, and adjustments.
• Support cycle counts, inventory accuracy, and warehouse organization.
• Coordinate frequently with engineering, warehouse, suppliers, subcontractors, and internal teams to keep projects moving.
• Support purchasing of construction-related materials, hardware, components, tools, and project supplies.
• Maintain organized project and procurement documentation for audit and compliance purposes.
• Assist with additional administrative, purchasing, inventory, and operational responsibilities as business needs change.

Qualifications

• Mandarin-English bilingual ability required.
• 1–2 years of experience in procurement, purchasing, supply chain, inventory management, logistics, or material management preferred.
• Working knowledge of purchase orders, vendor coordination, inventory control, and material-management processes.
• Strong proficiency in Microsoft Excel and/or Google Sheets.
• Strong attention to detail with excellent organization and follow-through.
• Comfortable communicating and coordinating with suppliers, subcontractors, engineering teams, and warehouse personnel.
• Ability to compare pricing, follow up with vendors, and support purchasing negotiations.
• Experience maintaining material master data, receiving documentation, or inventory records preferred.
• Semiconductor industry experience is preferred, particularly involving electrical, low-voltage, construction, or technical materials.
• Construction, engineering, or manufacturing industry experience is a plus.
• Bachelor’s degree in Supply Chain Management, Business Administration, Operations Management, Industrial Engineering, or a related field preferred.
• Must be adaptable and comfortable wearing multiple hats within a growing organization.