Bilingual Sales Operations Assistant

HotFoot Recruiters; Phoenix (AZ); On-site; USD 39,000 - 41,000; Full time

Job summary

HotFoot Recruiters is seeking a motivated Bilingual Sales Operations Assistant for a full-time, temp-to-hire role in North Phoenix, AZ. The candidate will support sales operations, manage communications, and coordinate administrative tasks across a cross-time-zone team.

Responsibilities include field visits, reporting, order processing, and inventory coordination with warehouses, plus collaboration with an Taiwan-based team to ensure timely service and project progress.

Qualifications

• 1-2 years of administrative, sales, or account coordination experience (internships also considered).
• Bachelor's degree in Business, Constructions, or a related field preferred.
• Highly organized with the ability to manage multiple tasks and meet deadlines.
• Fluency in Mandarin and English is required.

Responsibilities

• Conduct weekly client visits across the Phoenix Metro area to maintain customer relationships, gather market insights, and address customer needs.
• Prepare and submit weekly sales activity reports summarizing customer feedback, performance updates, and inventory status.
• Respond to customer and internal communications via email and manage customer inquiries in a timely manner.
• Perform inventory audits at third-party warehouses and assist in resolving customer complaints and troubleshooting issues.
• Collaborate closely with the Taiwan-based team, adjusting work hours as needed for cross-time-zone communication.
• Handle administrative tasks, including purchase requests, vendor billing, and document organization.
• Assist with invoice generation, processing, and follow-up on outstanding accounts.
• Support procurement and logistics activities in order to maintain on time customer service and project progress.

Skills

Administrative experience

Customer service

Bilingual Mandarin/English

MS Office

Self-starter

Education

Bachelor's degree in Business or related field

Tools

MS Office Suite

Job description

HotFoot Recruiters is excited to partner with a growing international construction company to hire a Bilingual Sales Operations Assistant.

Position: Bilingual Sales Operations Assistant

Location: North Phoenix, AZ

Schedule: Full-Time | Monday–Friday 9A-6P

Type: Temp to Hire

Salary: $28–$30/hr

Key Responsibilities

• Conduct weekly client visits across the Phoenix Metro area to maintain customer relationships, gather market insights, and address customer needs.
• Prepare and submit weekly sales activity reports summarizing customer feedback, performance updates, and inventory status.
• Respond to customer and internal communications via email and manage customer inquiries in a timely manner.
• Perform inventory audits at third-party warehouses and assist in resolving customer complaints and troubleshooting issues.
• Collaborate closely with the Taiwan-based team, adjusting work hours as needed for cross-time-zone communication.
• Handle administrative tasks, including purchase requests, vendor billing, and document organization.
• Assist with invoice generation, processing, and follow-up on outstanding accounts.
• Support procurement and logistics activities in order to maintain on time customer service and project progress.

Qualifications

• 1-2 years of administrative, sales, or account coordination experience (internships also considered).
• Bachelor's degree in Business, Constructions, or a related field preferred.
• Highly organized with the ability to manage multiple tasks and meet deadlines.
• Experience in the semiconductor or chemical industry is a strong plus.
• Self-starter with the ability to work independently and proactively.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong communication and customer service skills.
• Fluency in Mandarin and English is required.