Bilingual Front-Office Administrator (EN/ES)

AppleOne Employment Services; Monterey Park (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

AppleOne Employment Services in Monterey Park, CA is seeking a Bilingual Administrative Assistant to support daily office operations in a fast-paced environment. You will be a key point of contact for employees, customers, vendors, and visitors, fluent in English and Spanish, handling communications, scheduling, records, and documents.

You will support multiple departments including HR, accounting, and operations, and help maintain office organization while contributing to a collaborative team.

Qualifications

• Provide front-office administrative support, including phone coverage, visitor assistance, email communication, and scheduling.
• Prepare reports, correspondence, records, files, and other administrative documents.
• Support data entry, database updates, calendar coordination, office supplies, shipments, and vendor communication.
• Assist departments such as HR, accounting, and operations with day-to-day administrative tasks.
• Fluent in English and Spanish, both written and verbal.
• 2+ years of administrative, office support, or customer service experience.
• Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong data entry, filing, recordkeeping, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, manage deadlines, and work effectively in a fast-paced environment.
• Professional demeanor, customer-focused attitude, and strong attention to detail.

Responsibilities

• Answer and direct incoming phone calls and emails while providing courteous and professional communication.
• Greet visitors and deliver front-office support for employees, customers, vendors, and guests.
• Schedule meetings and appointments, coordinate calendars, and support daily office organization.
• Maintain electronic and physical files, assist with data entry, update records, and prepare administrative documents.
• Support HR, accounting, and operations teams with clerical tasks, reporting, vendor communication, supplies, and shipments.
• Translate documents and assist with communication in English and Spanish as needed.

Skills

Front-office support

Phone coverage

Email communication

Scheduling

Data entry

MS Office

Word

Excel

Outlook

Recordkeeping

Job description

AppleOne Employment Services in Monterey Park, CA is seeking a Bilingual Administrative Assistant to support daily office operations in a fast-paced environment. You will be a key point of contact for employees, customers, vendors, and visitors, fluent in English and Spanish, handling communications, scheduling, records, and documents.

You will support multiple departments including HR, accounting, and operations, and help maintain office organization while contributing to a collaborative team.