Bilingual Front Desk Administrative Assistant

Ventura Housing; Ventura (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Ventura Housing is seeking an Administrative Assistant for its Riverside Main Office in Ventura, CA. The role involves greeting clients, routing inquiries, and supporting a busy front desk while delivering friendly, professional service in a community-focused agency.

Responsibilities include data entry, filing, scheduling, document preparation, and assisting with housing applications and program information, with cross-department support as needed.

Qualifications

• High School Diploma
• Four or more years of clerical/administrative experience with heavy public contact
• Bilingual English/Spanish required, capable of speaking, reading and writing in both languages
• Valid driver’s license

Responsibilities

• Greeting and assisting clients, visitors, and members of the public
• Answering and routing incoming calls and responding to general questions
• Providing basic information about Ventura Housing programs and community resources
• Receiving and reviewing housing applications and supporting documentation
• Performing data entry and maintaining applicant and Agency records
• Scheduling meetings, coordinating meeting rooms, and setting up Teams calls
• Sorting and distributing mail and maintaining front-office materials
• Assisting with filing, document preparation, and special projects
• Providing administrative support to departments throughout Ventura Housing
• Delivering excellent customer service—even when things get busy or challenging

Job description

Ventura Housing is seeking an Administrative Assistant for its Riverside Main Office in Ventura, CA. The role involves greeting clients, routing inquiries, and supporting a busy front desk while delivering friendly, professional service in a community-focused agency.

Responsibilities include data entry, filing, scheduling, document preparation, and assisting with housing applications and program information, with cross-department support as needed.