Administrative Assistant - Riverside Main Office

Ventura Housing; Ventura (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Ventura Housing is seeking an Administrative Assistant for its Riverside Main Office in Ventura, CA. The role involves greeting clients, routing inquiries, and supporting a busy front desk while delivering friendly, professional service in a community-focused agency.

Responsibilities include data entry, filing, scheduling, document preparation, and assisting with housing applications and program information, with cross-department support as needed.

Qualifications

• High School Diploma
• Four or more years of clerical/administrative experience with heavy public contact
• Bilingual English/Spanish required, capable of speaking, reading and writing in both languages
• Valid driver’s license

Responsibilities

• Greeting and assisting clients, visitors, and members of the public
• Answering and routing incoming calls and responding to general questions
• Providing basic information about Ventura Housing programs and community resources
• Receiving and reviewing housing applications and supporting documentation
• Performing data entry and maintaining applicant and Agency records
• Scheduling meetings, coordinating meeting rooms, and setting up Teams calls
• Sorting and distributing mail and maintaining front-office materials
• Assisting with filing, document preparation, and special projects
• Providing administrative support to departments throughout Ventura Housing
• Delivering excellent customer service—even when things get busy or challenging

Job description

Recruitment Information: This recruitment is open until filled and may close at any time

The first review of applications will be Thursday, September 10, 2026

Administrative Assistant - Riverside Main Office

Join the Ventura Housing Team!

Are you organized, dependable, bilingual, and someone who enjoys helping people? Ventura Housing is looking for an enthusiastic Administrative Assistant to join our team at our Riverside Main Office!

This is a great opportunity for someone who enjoys working with the public, staying organized, supporting a busy office, and being part of a team that makes a difference in our community.

Location: Riverside Main Office - Ventura, CA
Bilingual English/Spanish REQUIRED

What You'll Do

As an Administrative Assistant, you will be one of the first faces and voices people encounter at Ventura Housing. You'll help keep our front office running smoothly while providing administrative support throughout the Agency.

Some of your day-to-day responsibilities will include:

• Greeting and assisting clients, visitors, and members of the public
• Answering and routing incoming calls and responding to general questions
• Providing basic information about Ventura Housing programs and community resources
• Receiving and reviewing housing applications and supporting documentation
• Performing data entry and maintaining applicant and Agency records
• Scheduling meetings, coordinating meeting rooms, and setting up Teams calls
• Sorting and distributing mail and maintaining front-office materials
• Assisting with filing, document preparation, and special projects
• Providing administrative support to departments throughout Ventura Housing
• Delivering excellent customer service-even when things get busy or challenging

The position serves as an important point of contact for our clients and community while helping support the day-to-day operations of Ventura Housing.

What We're Looking For

We are looking for someone who is friendly, professional, organized, flexible, and comfortable working in a fast-paced environment.

Minimum Requirements:

• High School Diploma
• At least four (4) years of experience in a clerical, cashiering, or Administrative Assistant position in a general office setting with heavy public contact is REQUIRED
• Bilingual English/Spanish REQUIRED - must be able to speak, read, and write effectively in both languages
• Valid/current driver's license

College-level coursework related to social sciences or business and experience with a social services organization are desirable.

Why Ventura Housing?

We're proud of the inclusive, service-oriented culture we've built and are looking for someone who shares our commitment to integrity, respect, teamwork, and public service.

If you enjoy helping others, working with a variety of people, staying busy, and being part of a team with a meaningful mission, we'd love to hear from you!

Ventura Housing is an Equal Opportunity Employer. We are committed to creating a welcoming, safe, and inclusive workplace that values diversity, equity, and respect.